Secretary to the Director of Buildings and Grounds

Secretary to the Director of Buildings and Grounds (JobID: 1922)

• Position Type: Support Staff/ Secretary
• Date Posted: 3/20/2025
• Location: Buildings and Grounds Department
• Date Available: ASAP
• Closing Date: Open until Filled

Job Summary

The Secretary to the Director of Buildings and Grounds performs a wide variety of clerical and secretarial duties to organize, coordinate, and schedule departmental activities. The secretary assists the Director and Assistant Director of Buildings and Grounds in completing administrative tasks necessary for an efficient and effective office and department.

Qualifications

• High school diploma or equivalent required.
• Graduate of a recognized program of secretarial studies preferred.
• Two years of experience as an office secretary or school secretary.
• Experience with I-visions (Parallels), Frontline's Absence Management platform, or related systems.
• Demonstrated proficiency using Microsoft Office programs, such as Word and Excel, Google applications, and other school-related software.
• Able to communicate effectively, verbally and in writing, with staff and the public in a clear, articulate, and courteous manner.
• Demonstrated proficiency in office related tasks such as typing, filing, and organization.
• Ability to positively react to change productively and handle additional tasks as assigned.
• Ability to exercise good judgment and work in an environment with frequent interruptions.
• Bilingual (Spanish) preferred.

Primary Responsibilities

• Perform secretarial and clerical tasks of a varied nature.
• Distribute mail and handle correspondence of the department, responding to routine requests for information.
• Type, reproduce, and distribute notices to staff.
• Process orders for supplies and equipment that support the work of the Buildings and Grounds Department.
• Assist the Director and Assistant Director of Buildings and Grounds in securing quotes and invoices for services, supplies, and equipment.
• Communicate with vendors and District personnel to exchange information, resolve discrepancies, correct errors, and clarify issues related to invoices, statements, orders, and deliveries.
• Assist in monitoring and controlling expenditures to assure funds cover expenditures and are charged properly to the assigned account.
• Review timesheets submitted by department personnel for overtime, ensuring that the timesheet is accurate and complete.
• Create forms, and compile and organize data and information necessary for the efficient operation of the department, and the completion of required District and State data collections.
• Work cooperatively with staff in other offices and departments to address large or time sensitive projects or emergencies.

Salary

• Starting hourly pay of $17.59.
• Hourly pay is commensurate with prior relevant experience as determined by the District.
• Paid vacation, sick days, and personal days provided.
• The District offers a competitive benefits package, which includes health (Blue Cross Blue Shield), dental (MetLife), vision (VSP) and life insurance plans ( CCSD130 Benefit Summary Guide).
• Reimbursement of up to $100 for goods and activities that promote wellness as part of the District's Employee Wellness Program.
• Employees will be paid an additional $2.00 per hour if they elect to waive their health insurance coverage.
• Employee assistance program offered to employees and their immediate family members.

Working Conditions

• Work Hours: 6:00 a.m. to 2:00 p.m.
• 12-month position.

Cook County School District 130 is an equal opportunity employer.

Postings current as of 11/1/2025 1:45:03 PM CST.