RQ (JS) - COMMUNITY EVENTS SUPPORT OFFICER

About the role

We are looking for a highly organised and community-focused individual to support the planning and coordination of external events taking place across council-owned parks and greenspaces.

You will play a key role in ensuring that all events are safe, well managed, and compliant with council policies, while also supporting community groups and external organisers to successfully deliver their events.

This is a varied and dynamic role involving administration, coordination, stakeholder engagement, and occasional on site event support.

Key responsibilities

• Manage and process external event applications from initial enquiry through to approval
• Check and verify supporting documents such as risk assessments, insurance, and site plans
• Liaise with internal council departments including parks, licensing, highways, and safety teams
• Coordinate with external partners such as emergency services and event organisers
• Ensure events comply with health & safety legislation, council policies, and environmental guidelines
• Support event scheduling to avoid conflicts and maximise safe use of greenspaces
• Maintain accurate records of applications, approvals, and event outcomes
• Assist with site visits, planning meetings, and post-event reviews
• Provide advice and guidance to community groups and event organisers
• Monitor the impact of events on parks and recommend improvements where necessary

What we are looking for

• Strong organisational and administrative skills
• Good communication and stakeholder engagement abilities
• Ability to manage multiple tasks and deadlines effectively
• Understanding of health & safety and compliance requirements (desirable)
• Experience in event coordination, administration, or community engagement (desirable)
• Confident use of Microsoft Office and digital systems
• Ability to work independently and as part of a team

Key skills

• Attention to detail
• Problem solving
• Customer service and community focus
• Time management
• Ability to interpret policies and procedures

About the service

The Greenspaces and Community Events team supports the safe and effective use of parks and open spaces across the borough. We work closely with residents, community groups, and partners to ensure events are enjoyable, safe, and well organised while protecting local environments.