Research Administrator

Job Info

• Job Category Operational Delivery
• Apply Before 06/26/2026, 10:55 PM
• Job Identification 2463
• Posting Date 06/12/2026, 02:17 PM
• Job Shift Day
• Hours Full Time

Job Description

Administrative Assistant (LMS 2463)

Salary £36,072 - £39,405 per annum, Inclusive London Allowance

6 months fixed - term Full Time Location: Hammersmith London

Closing Date: 26 June 2026

Main Duties:

• Provide administrative, including reception support, to Group Heads and their teams
• Coordinate conference registrations for Group Heads and their teams, including travel, transfers, accommodation, bookings and expense claims
• Assist with the LMS International Seminar Series, WIPs and Ad Hoc Seminars, to include: devising schedules for visitors, escorting visitors on site, contacting speakers, offering travel advice and making room bookings
• Reports to head of the Research Administration team and work closely with other members of the research support team, providing effective cover during absences and covering core tasks and duties, including reception duties.
• Deal with incoming/outgoing mail including deliveries, telephone/reception duties, taking messages and relaying appropriately. Covering for Facilities when required, for example post duties, couriers
• Run the LMS's FedEx/World Courier/Paramount courier accounts, including organising collections, chasing shipments, ordering materials and collaborating closely with Finance regarding invoices
• Raise Purchase Orders and receipt goods through LMS Procurement (for MRC and Imperial College); work closely with the Procurement department to ensure all goods are delivered and chase outstanding orders
• Submit and chase payment of invoices
• Process expense claims
• Responsible for meeting room bookings and putting updated diary schedules outside each meeting room (where required)
• Maintenance of Group notice boards and meeting room schedules
• Organise and service meetings. This includes ordering catering/delivering and at times preparing refreshments for various Group Meetings/Seminars as and when the need arises
• Ensure office is kept fully stocked of all stationery/cleaning materials/refreshments and ensuring appliances are always kept clean and functional for all buildings
• Meet/greet visitors
• Maintain the information management system for the research groups' programmes, handling electronic and hard-copy filing systems including the correspondence log
• Any duties and tasks as the need arises and agreed with Group Leaders
• Responsible for organising, coordinating admin meetings with all the LMS administrators, HR and Purchasing
• Participating in any ad hoc projects as the need arises

Education / Qualifications / Training required:

• Minimum of 2x A-Levels Grades A - C or equivalent experience
• Scientific background
• Degree level education

Knowledge and experience:

• Professional experience in administration
• Experience of working in administrative and clerical support, including diary & travel management
• Experience in coordinating events and meetings
• Proficiency in all aspects of MS Office software i.e. advanced Outlook, Word (including mail merge and formatting), Excel, PowerPoint and Adobe Acrobat Professional
• Good numerical skills and the confidence to undertake financial duties

Excellent written communication skills with a good command of the English Language

• Proficiency in use of PCs including conversion of documents

Customer service experience including resolution of customer complaints

Personal skills / Behaviours / Qualities and competences Leadership

• Assesses own strengths and weaknesses and impact on others
• Ability to support teams and encourage inter-team working with stakeholders and colleagues

Results Focus

• Able to organise and prioritise resources to ensure short and long term targets are met
• Be highly motivated, flexible and innovative in their approach to work
• Plans, multi tasks & prioritises own time optimally and efficiently to achieve results
• Ensures appropriate engagement of colleagues with stakeholders and issues
• Displays ability to build networks and manage a range of stakeholder interests

Critical Thinking

• Aligns work to strategic direction and LMS objectives supporting the MRC brand profile
• Experience of contributing to team debate to help identify future opportunities and team development

Communication

• Excellent verbal communication skills with a good command of the English Language
• A high level of customer service and communication skills when dealing with internal and external stakeholders

Customer Focus

• Ability to use Line Manager and stakeholder feedback to make improvements to the delivery and administration services
• Experience in resolving customer complaints
• Awareness and understanding of equal opportunities and diversity

Team Working

• Able to self motivate when working independently, as well as part of a team
• Able to develop and encourage cross boundary working relationships
• Values diversity and demonstrates respect for other team members
• Contributes positively to ICT and cross functional teams and shares knowledge and skills

Please quote reference number LMS 2463.

Disability Confident Employer. Applicants with disabilities who meet the minimum criteria will be shortlisted for interview and will receive reasonable accommodation.