Reporting & Compliance Analyst

Please note this is an OD vacancy. This means that only impacted at risk colleagues will be considered in the recruitment process, please therefore ensure you answer yes when asked this screening question. Anyone who applies that is not at risk will either have their application declined, or if the vacancy remains unfilled, will be considered following a round of internal and external advertising.

Purpose To manage access to different customers in line with trading regulations & legislation, predominantly the Windsor Framework. Ensuring our customs declarations are accurate and any emerging risks and range restrictions are communicated effectively to internal & external stakeholders. Reports to Commercial Support manager Line Manager of N/A Contribution

• Responsible for daily monitoring of customs data changes and new items available to range, amending product set up accordingly
• Regular auditing of range set up, ensuring access and associated customs data are accurate
• Process Wholesale New Line Forms through to Customs Team systems for classification, and feeding through customs changes required for Wholesale Difference products
• Work closely with the Customs team to prioritise classification of key lines for the Wholesale business
• Communication of range restrictions to relevant internal & external stakeholders, and upcoming risks to range
• Attend regulatory working groups to understand the impact to Wholesale and to implement appropriate systematic / process changes, ensuring you have thorough understanding of the regulation and the impacts of non-compliance
• Attend the Wholesale Business Assurance Forum to highlight any upcoming regulatory changes that pose a risk to our range and promotional strategies such as HFSS
• Support in route to market change discussions to minimise range disruption
• Build relationships with stakeholders across Coop Supply Chain, Wholesale Supply Chain, Commercial & Sales
• Make declarations of non-compliance to the Customs Manager to support in maintaining a trusted relationship with DAERA, implementing improvements to mitigate future risk
• Support Wholesale Difference suppliers with enquiries around providing customs data for new products
• Carry out any other duties that may reasonably be required in line with the main duties of the role

Behaviours

• Inspirational Communicator- Able to articulate the capabilities and constraints of Wholesale systems in simple terms. Communicate emerging changes and risk to range in a clear and concise manner to a range of stakeholders.
• Speaking Up - Confident to challenge and advocate for the Wholesale business, ensuring we are considered in any changes which impact our ability to move product.
• Co-operation - Ability to bring others together to solve issues when they arise and work collaboratively with other teams to ensure all downstream/upstream impacts are considered and communicated effectively.
• Forging Relationships - Build and maintain relationships across teams in Coop Supply Chain, Wholesale Supply Chain, Commercial, Sales and with external stakeholders.

Empowered to

• Accountable for the delivery of regulatory/legislative changes to our Wholesale range
• Be the Wholesale point of contact for any queries or changes required around the Windsor Framework and regulations/legislations as required in future, educating stakeholders within the Wholesale business
• Work with IT on systematic developments required to effectively control range and customs data
• Represent the Wholesale business in Regulatory Project Working groups to advocate for any budget assigned to incorporate solutions for Wholesale processes and systems
• Exercise time management, prioritising workload to meet deadlines

Capabilities

• Proficiency in using the Wholesale RMS system and Cognos
• Intermediate Microsoft Excel Skills
• Strong analytical and problem-solving skills with the ability to interpret complex data and make informed decisions
• Excellent organisational skills, with the ability to prioritise tasks, handle multiple projects simultaneously, and meet deadlines.
• Effective communication and interpersonal skills to collaborate with various stakeholders, build relationships and resolve conflicts.
• High Attention to Detail with a focus on accuracy and quality
• Adaptability and resilience in a fast-paced and dynamic work environment

Work Level Descriptor

Accountability

• Professional roles providing expertise and advice, or middle management roles leading operational teams.
• Manages team delivery in accordance with agreed budgets.

Impact

• As a people-leader, takes responsibility for the delivery of operational work over short timeframes, empowering their team to deliver discrete pieces of work based on set procedures.
• As an individual contributor, provides thought leadership to determine the most effective approach to challenges within own area of expertise.
• Supports and promotes a culture of inclusivity through the actions they take.

Co-operation

• Contributes to short-term planning within the team and collaborates with peers to deliver great work that enables the team to succeed.
• Identifies and shares opportunities to improve the way the Co-op operates, to successfully achieve our vision.