Recruitment Administrator

About Prevail Partners

Prevail Partners delivers strategic advice, intelligence, specialist capabilities, and managed services to clients ranging from governments and multinational corporations to non-governmental organisations. Our services span Europe, the Middle East, and Africa.

The Role

We are looking for a Recruitment Administrator to play a key role in driving efficient, scalable, and high-quality in-house recruitment and people operations. Reporting to the People Director, you'll provide critical support to the People Team by managing recruitment coordination, onboarding, workforce administration, and process improvement initiatives across the business.

The People Team does not operate under the traditional HR Business Partner model and there will be opportunities to support internal stakeholders across the business, contribute to projects, and further develop broader HR skills and experience within a collaborative and supportive team environment; an ideal opportunity for someone who has an ambition to develop their career in Talent and HR.

This is an exciting opportunity to join a fast paced, purpose driven organisation where your contributions will directly support high impact work across the UK and internationally.

Key Responsibilities

• Coordinate and manage the full recruitment lifecycle across multiple vacancies simultaneously

• Partner with hiring managers and stakeholders across all levels of the business, including creation of job descriptions and assessment processes

• Arrange and coordinate interviews, assessments, and candidate communications

• Manage job postings across recruitment platforms and internal systems

• Deliver a professional, responsive, and high-quality candidate experience throughout the hiring process

• Prepare offer documentation, contracts, and onboarding paperwork

• Conduct and manage pre employment screening and compliance activities including references, right to work checks, and supporting documentation

• Manage contractor and employee lifecycle administration from onboarding to offboarding

• Coordinate onboarding documentation, vetting requirements, inductions, and system access requests

• Maintain accurate recruitment and workforce records using Workable and Factorial

• Manage contractor documentation and invoicing administration

• Track contractor end dates, renewals, extensions, and approvals

• Identify opportunities to streamline recruitment and onboarding processes through automation and AI supported solutions

• Support continuous improvement of recruitment workflows, reporting, scheduling, and administration processes

• Contribute to scalable and data driven people operations as the business continues to grow

• Support HR administration, people initiatives, and project delivery across the People Team

• Produce recruitment reporting and hiring updates for the People Director

About You

• We're looking for someone who thrives in a collaborative environment, is proactive, detail oriented, highly professional, and aligned with our commitment to excellence.

• 2-3 years' experience within a high volume recruitment or recruitment administration role

• Strong understanding of the full recruitment lifecycle

• Experience supporting onboarding and workforce administration processes

• Experience using Workable and LinkedIn Recruiter / LinkedIn talent tools is essential

• Experience using Factorial HRIS and Certn and/or another verification platform is desirable

• Experience within regulated, compliance driven, security, government, intelligence, or defence sectors would be highly advantageous

• High levels of professionalism, discretion, and integrity

• Strong written and verbal communication skills, with the ability to engage confidently across all business levels

• Strong analytical, organisational, and problem solving skills

• A proactive mindset with interest in AI, automation, scalable processes, and operational improvement

• Ability to balance process innovation with a people first and relationship led approach

• Comfortable supporting internal stakeholders and contributing to wider HR projects within a supportive People Team environment

Benefits

• AXA Private Medical Insurance: Fully funded private healthcare cover through AXA

• Health Shield Cashback Plan: Claim cashback on everyday healthcare costs including dental, optical, physiotherapy, prescriptions, and more

• Salary Sacrifice Pension Scheme: A tax efficient way to save for your future through pension contributions

• Employee Assistance Programme: Confidential mental health, legal, financial, and wellbeing support through Health Hero

• Free Gym Membership & Wellness Perks: Free gym access for London employees at Manor Gym, plus company sponsored fitness classes each week

• Enhanced Leave Entitlements: Supporting you through important life moments with flexibility and care

• Professional Development Days: Dedicated time off to focus on your personal and professional growth through training, courses, or self directed learning

• Cycle to Work Scheme: Tax efficient savings on bikes and accessories, available post probation

• Season Ticket Loans: Interest free loans to support annual commuting costs

• Socials & Team Culture: Company socials every other Thursday, regular run club meetups, plus summer and Christmas events that bring the team together

• Culture & Development: A values led culture with collaborative initiatives and meaningful opportunities for personal and professional development