Receptionist / Office Assistant

Receptionist / Office Assistant

Location: West End London

Salary: £40,000 p.a - £45,000 DOE + Benefits

Working Pattern: 5 days per week in office

Hours: 8:30am - 5:30pm

Our client, a leading real estate firm, is seeking a professional, personable and highly organised Receptionist & Office Assistant to join their London office. This is a varied and hands on role that will see you acting as the face of the business while supporting the day to day operations of both the office and wider building. Working closely with the Facilities Manager and senior leadership team, you will play a key role in delivering an exceptional experience for visitors, tenants and suppliers, whilst ensuring the smooth running of a busy and professional environment. The successful candidate will enjoy a broad position encompassing front of house responsibilities, office administration, facilities coordination and business support, making it an excellent opportunity for someone who thrives in a fast paced, people focused environment.

Key Responsibilities Front of House & Building Support

• Meet and greet visitors, providing a warm and professional welcome
• Act as a key point of contact for tenants, visitors and suppliers
• Support tenants with day to day requests and requirements
• Work closely with the Facilities Manager to help ensure the smooth running of the building
• Assist with general office and facilities administration

Office Administration

• Manage office and kitchen supplies, including ordering stock and consumables
• Distribute incoming post and coordinate courier deliveries and collections
• Process invoices and liaise with the finance team
• Maintain organised filing systems and records, including receipts and documentation
• Provide support on ad hoc administrative projects as required

Executive & Team Support

• Arrange restaurant bookings and reservations
• Coordinate occasional taxis and travel logistics
• Assist with diary related administration when required
• Support the planning and organisation of team events and hospitality arrangements
• Provide overflow administrative support to the Chief of Staff and Executive Assistant team
• Assist with office purchases and supplier coordination

About you

You will be a professional, personable and highly organised individual with previous experience in a receptionist, front of house or office administration role. Comfortable working in a fast paced, fully office based environment, you will take pride in delivering excellent service and supporting the smooth running of the office.

Strong communication and interpersonal skills, with a confident and approachable manner. Proactive, flexible and hands on, with excellent attention to detail and a willingness to support wherever needed.

If this sounds like the perfect role for you, please apply below. We'd love to hear from you!

REF: OE193738