PURCHASING ADMINISTRATOR

Overview

As Purchasing Administrator, you will provide administrative and operational support to the Buying Team. You will be responsible for creating and maintaining purchase orders, updating product information, liaising with suppliers, coordinating approvals and supporting shipment administration. The successful candidate will be highly organised, detail oriented and capable of managing multiple tasks whilst maintaining accuracy.

Responsibilities

• Create and maintain purchase orders within company systems
• Process purchase order proposals approved by Category Managers
• Issue purchase orders to suppliers and maintain accurate records
• Liaise with suppliers regarding purchase order status and production updates
• Chase production samples, artwork approvals and packaging approvals
• Maintain accurate product, supplier and purchasing data within company systems
• Support shipment administration and logistics coordination activities
• Update delivery schedules and maintain purchasing records
• Communicate with customers regarding delivery bookings
• Assist with product setup and data maintenance
• Support supplier communication and document management
• Produce reports and information for the Buying Team as required
• Assist with general purchasing and departmental administration activities
• Ensure adherence to Health and Safety guidelines and undertake any other duties required for the successful delivery of the role

Qualifications

• Previous administration experience within a commercial environment
• Strong organisational and time management skills
• Excellent attention to detail
• Strong Excel and IT skills
• Good communication skills
• Ability to manage multiple tasks and priorities
• Experience working with suppliers would be advantageous
• Experience within purchasing, supply chain, logistics or administration roles would be beneficial