Purchase Ledger Supervisor

Job Title: Purchase Ledger Supervisor.

Reports to: Group Purchase Ledger Manager

Location: Uxbridge

Salary: £Competitive

Job Purpose:

The Purchase Ledger Supervisor will report into the Group Purchase Ledger Manager.

You will be responsible to provide support to the wider team, which include; help/guide the team, monitoring shared inboxes, assisting with month end and on supplier reconciliations, dealing with allocation queries, Sap Concur maintenance, assisting with payments and payment run and other adhoc duties in order to ensure effective, efficient and accurate financial operations; whilst complying with company policies and procedures, ensuring high level of customer service is upheld at all times.

Accountabilities:

Weekly 1:1's with Purchase Ledger team members

Adhering to the 3 step escalation process for supplier queries

Escalating any concerns to the Group Purchase Ledger Manager

Assist the team with reconciling supplier account statements and queries are addressed in a timely manner

Running fortnightly payment runs

Manage and monitor multiple shared mailboxes

Monitoring and assisting with Teams Objectives

Assisting with onboarding and training new team members.

Supporting the Group Purchase Ledger Manager and motivate team members

Setting up new suppliers on Cold Harbour and Sap Concur ensuring all information and checks are completed.

Sap Concur maintenance: updating workflows, creating new cost centres, setting up new users

Extracting invoices from Sap Concur and uploading into Cold Harbour on a daily basis

Providing timely information to other members of the Accounts team and the wider firm.

Assisting Group Purchase Ledger Manager with adhoc projects

Participating in Team meetings

Skills and abilities needed to perform role

Numerate.Attention to detail with ability to check and others' work.Ability to work effectively within a team.

Prioritisation and organisational skills and able to work to deadlines.

Self-motivated.Intermediate excel skills ( Pivots tables & V look ups)Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders

Personal Characteristics

Personally, aligned with our core values and beliefs; care, honesty, open, driven and committed.The ability to work under pressure and prioritise work demands while keeping staff motivation high.Adaptable and strong organisational skills with ability to meet strict deadlines.Ability to identify issues and use initiative to solve problems.A good communicator.Resilient - relishes a challenge, is not afraid of hard work.A team player with willingness to help others and go above and beyond their formal role.

Experience and Skills Required

Essential

Minimum five years Purchase Ledger Supervisor experience

Large multi-site and cost centre experience.

Ability to work effectively within a team.

Prioritisation and organisational skills and able to work to deadlines.

Self-motivated.

Competent IT skills, including but not limited to Microsoft Word, Excel and PowerPoint.

Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders.

Desirable

Senior Purchase Ledger experience.

Coldharbour experience.

The job description is subject to change as the role evolves.