Purchase Ledger Officer - Rochester

Stanley House, Anthonys Way, Medway City Estate, Rochester, ME2 4NF

Job Status

Full-Time, Permanent

Job Career Level

Administrative

Principle Duties and Accountabilities

Supporting the invoicing department and management team to invoice customers promptly and accurately

Roles and Responsibilities

• Invoicing customers promptly and accurately, and managing their records accordingly
• Ensuring that all invoices go onto the system correctly
• Dealing with all invoice queries, liaising where necessary with other teams within the Company
• Dealing with queries and complaints from customers
• Making sure that all invoicing is correct and up to date to avoid customer complaints and queries
• Processing all work to 'end of month' deadlines
• Undertaking general office duties, including filing of work records as required

Other Information Health & Safety

Section 7 of the Health & Safety at Work Act (1974) states the general duties of employees at work
It shall be the duty of every employee while at work to:

(a) To take reasonable care for the health and safety of themselves and of other persons who may be affected by their acts or omissions at work; and
(b) as regards any duty or requirement imposed on their employer or any other person by or under any of the relevant statutory provisions, to co-operate with them so far as is necessary to enable that duty or requirement to be performed or complied with

Invoice Assistant Health and Safety Responsibilities are:

• To understand and comply with the company health and safety policy
• To influence and promote a positive health, safety culture within the organisation and lead by example
• To ensure all works activities are carried out in a safe manner and in accordance with legislative, company requirements and the risk assessments
• To ensure housekeeping of the works and welfare areas are fully maintained
• To carry out comprehensively and complete in full, all company required documentation
• To report all health, safety and environmental incidents to the Line Manager within 2 hours of it happening
• To ensure awareness of the company fire and first aid arrangements, and emergency evacuation procedure

Qualifications / Competency

• Previous experience in a financial background would be an advantage
• IT literate, and in particular familiar with Microsoft Office and Sage
• Organising and planning skills to ensure work programmes are established and followed