Purchase Ledger Clerk

Finance Assistant

Department: Finance

Employment Type: Permanent

Location: Swindon

Description

As a key member of Monahans' internal finance team, part of the Sumer group, you will report directly to the Management Accountant and play an important role in ensuring the smooth and efficient running of the purchase ledger function. Your focus will be on maintaining accurate financial records, processing supplier invoices, and supporting the wider finance team with timely and reliable information.

This is an opportunity to be at the centre of day-to-day financial operations, contributing to a collaborative team and ensuring strong financial control across the business. Your work will be essential in supporting effective cash flow management and maintaining strong relationships with suppliers, helping the organisation operate efficiently and achieve its goals.

Key Responsibilities

• Supplier Management: Inputting supplier invoices and credit notes, preparing supplier payment runs, ensuring supplier details are accurate and up to date, and liaising with suppliers as needed.
• Employee Expenses: Processing staff expense claims efficiently and accurately.
• Bank Reconciliation: Performing daily reconciliation of company bank accounts to ensure accuracy.
• Client Account Oversight: Reconciling client accounts and client monies to maintain accurate records.
• Petty Cash Management: Reconciling and monitoring petty cash across all offices.
• Credit Card Monitoring: Reconciling and monitoring company credit card activity.
• Audit Compliance: Maintaining a full and accurate audit trail through timely filing and referencing of documents.
• Accounting Standards: Ensuring all work adheres to proper accounting principles and standards.
• Deadline Management: Meeting deadlines and adhering to time budgets.
• Confidentiality: Handling all information with care to maintain strict confidentiality at all times.

Skills, Knowledge & Expertise

• Clear Reporting: Ability to prepare and present information and reports to diverse audiences in a concise and understandable manner.
• Analytical Thinking: Strong problem solving skills to analyse information and situations, generating well reasoned recommendations for discussion with management.
• Communication: Excellent verbal and written communication skills, enabling effective collaboration with Management and Partners.
• Organisation: Highly organised and methodical, able to manage multiple tasks efficiently.
• IT Proficiency: Strong IT skills, including Word, Outlook, and intermediate Excel, to create, maintain, and analyse spreadsheets. Ideally with experience working with Xero, Dext and Sage.
• Accuracy and Efficiency: Consistently delivers tasks with a high degree of accuracy and efficiency.
• Time Management: Able to operate under strict deadlines and manage competing priorities effectively.
• Initiative and Composure: Works proactively, maintaining calm under pressure and demonstrating initiative.

Our Commitment to Fairness and Inclusion

At Sumer, everyone's journey is different. We're committed to fairness, removing barriers, and supporting people to do their best work. If you need adjustments during the hiring process, just let us know.

We are building a workplace where differences are valued, voices are heard, and everyone belongs. Diverse teams make us stronger - and we're proud to create an environment where people can shine.

Our values represent what matters most to us and guide how we work every day:

• We Shine Together
• We Do the Right Thing
• We Make It Count