Purchase Ledger Administrator (Maternity Cover)

We are seeking a detail-oriented and organized Accounts Payable Accountant to join our finance team in Dorchester. The Accounts Payable Accountant will play a vital role in ensuring the accuracy and efficiency of our financial operations by managing invoice posting, payments, purchase order reconciliation, and bank reconciliations.

Please note, this is a Maternity Cover Position, running until 31st January 2027.

Key Responsibilities:

1. Invoice Posting / Purchase order reconciliations:

• Accurately process and post vendor invoices and credit notes in a timely manner.
• Verify invoice details, ensure proper coding, and enter transactions into the accounting system.
• Reconcile vendor invoices with purchase orders and receipts, ensuring accuracy and completeness.
• Collaborate with the procurement team to address discrepancies and resolve purchase order-related issues.

2. Payment Processing:

• Assist with the end-to-end payment process, including preparing payment runs, verifying payment details, and ensuring timely disbursements.
• Reconcile payment batches and maintain accurate payment records.
• Collaborate with vendors to resolve payment-related inquiries and discrepancies.

3. Email shared mailbox management.

• Review all emails received to the shared mailbox and action.

4. Bank Reconciliation:

• Perform regular bank transaction matching to the purchasing system.
• Manage and post all credit card transactions.

Qualifications:

• Relevant professional qualification (AAT) is advantageous.
• Experience in accounts payable or similar finance roles.
• Proficiency in Microsoft Excel and accounting software; experience with Sage Intact is a plus.
• Strong attention to detail and accuracy in data entry and calculations.
• Effective communication skills, both written and verbal.
• Organized and proactive approach to problem-solving.
• Team player with the ability collaborate across departments.