Property Management/Asset Coordinator

Working closely with the Asset Rationalisation Manager and colleagues across the Asset & Investment Team, this role is responsible for the end-to-end coordination of large tenanted stock transfers. The postholder will manage the collation, validation and transfer of property-related data and documentation, supporting the conveyancing and transactional process from pre-marketing through to completion.This is a highly detail-oriented role requiring strong property knowledge, transactional experience, and the ability to manage large volumes of electronic property data while working collaboratively across internal and external stakeholders.

Key Responsibilities

• Coordinate all activities relating to large tenanted stock transfers, ensuring accuracy, compliance and delivery against agreed timelines.
• Support the conveyancing and transaction process, including the preparation and transfer of property documentation to third parties.
• Manage property transactions and asset movements, maintaining accurate records throughout the process.

Property Data Collation & Management

• Collate and validate detailed property and unit-level data, including:
  • Rent and tenure data
  • Repairs and maintenance history
  • Compliance and certification records
  • Property attributes and asset data
• Ensure data integrity by checking, reconciling and resolving discrepancies in property information.
• Manage large quantities of electronic documents, ensuring they are correctly indexed, stored and transferable.

Pre-Marketing & Asset Appraisal

• Manage pre-marketing data collation for stock disposal and transfer activity.
• Appraise properties for inclusion in future stock transfers, working closely with the Asset & Investment and Finance teams.
• Support the delivery of the Portfolio Management Plan by identifying suitable assets for transfer or disposal.
• Ensure deadlines are clearly understood, monitored and met.

Systems, IT & Data Governance

• Work with IT and Governance teams to ensure appropriate document storage, data security and compliant data transfer to third parties.
• Maintain structured digital filing systems to support audit, legal and governance requirements.
• Make extensive use of Excel and property systems for tracking, reporting and analysis.

Partnership & Stakeholder Working

• Build strong working relationships, ensuring timely engagement and data provision from relevant teams.
• Liaise with external stakeholders, advisors and partners across varying levels of seniority.
• Ensure clear understanding of roles, responsibilities and dependencies across projects.
• Coordinate stakeholder meetings, ensuring attendance or appropriate deputisation.

Essential Skills & Experience

• Significant experience in property or property-related roles, such as:
  • Property or estate agency property management
  • Commercial property services
  • Asset management or housing property services
• Strong transactional experience, including dealing with property transfers, disposals or conveyancing-related processes.
• Excellent IT skills, particularly:
  • Advanced Excel
  • Managing large volumes of electronic data and documents
• Sound property knowledge, including tenanted stock and property life cycle data.
• Highly organised with a strong attention to detail and ability to meet deadlines in complex projects.
• A confident communicator able to work collaboratively across multi-disciplinary teams.

Desirable Experience

• Experience supporting large-scale stock transfers or asset rationalisation programmes
• Knowledge of housing association or portfolio-based property environments
• Experience working within structured data governance and compliance frameworks

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

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