Project Coordinator - Logistics & Change Delivery

Location: Woodside Logistics Group, Head Office, Ballynure

Responsible to: Head of Business Support

Rate of Pay: Competitive

Working Hours: Monday to Friday: 08.45 - 17:00

Who are we?

Established in the 1960s, Woodside Logistics Group has grown organically to become Northern Ireland's largest independent logistics provider. Today, we operate across the United Kingdom and Ireland, delivering efficient supply chain solutions to a diverse range of industry sectors.

We partner with manufacturers, retailers and distributors to support the movement of goods throughout the UK, Ireland and wider European markets.

The Group is made up of five specialist divisions: Haulage, Distribution, Motorfreight, Tankfreight and Global. Working collaboratively across these divisions allows us to deliver flexible, tailored logistics solutions and maintain a consistently high standard of service for our customers.

Role Overview

We are seeking a proactive Project Coordinator to support the planning and delivery of projects across the business. These may include operational improvements, system implementations, process changes and initiatives affecting individual divisions or the wider Group.

The role will work closely with stakeholders across operations, finance and management to coordinate projects from initial concept through to implementation and handover, ensuring they are delivered effectively and support measurable business improvements.

Project Planning and Coordination

• Support the planning, scheduling and delivery of projects across the Group.
• Work with stakeholders to define project scope, objectives and success criteria.
• Maintain project plans and ensure activities remain aligned with agreed timelines and priorities.
• Provide administrative and coordination support to ensure effective project delivery.

Project Delivery and Monitoring

• Track project progress and key deliverables using appropriate project management tools.
• Identify risks, issues and dependencies and ensure they are effectively managed.
• Monitor projects against agreed scope, schedule and budgets.
• Support the development and management of project budgets, ensuring expenditure is monitored and controlled in line with approved allocations.

Stakeholder Engagement

• Organise and facilitate project meetings, including preparing agendas and recording actions.
• Coordinate communication between project stakeholders and ensure agreed actions are followed up.
• Provide regular progress updates to stakeholders and senior management.

Evaluation and Implementation

• Participate in feasibility studies, vendor assessments and proposal evaluations.
• Support the implementation of approved projects and ensure a smooth handover to operational teams.

General Responsibilities

• Undertake any other duties as may reasonably be required to support the effective performance of the role and the wider objectives of the business.
• Build and maintain effective working relationships with colleagues and stakeholders across all divisions.
• Operate in line with organisational policies, procedures and IT governance standards.
• Contribute positively to team objectives and support continuous improvement initiatives.
• Undertake any other reasonable duties aligned to the role, as required.
• Experience supporting or coordinating projects and contributing to successful project delivery.
• Strong organisational and coordination skills with the ability to manage multiple tasks and deadlines.
• Excellent communication and interpersonal skills, both written and verbal.
• Proven ability to work collaboratively in a problem solving environment.
• Ability to engage with stakeholders across different areas of the business and build effective working relationships.
• Technically competent with Microsoft Office applications including Teams, Excel, SharePoint and PowerPoint.
• Comfortable working in a fast paced environment and adapting to changing priorities.
• Experience using project tracking software such as Asana or Monday.
• Project Coordination - Supports planning and tracking of projects.
• Organisation and Planning - Manages multiple tasks and priorities.
• Communication - Communicates clearly with stakeholders.
• Problem Solving - Identifies issues and supports solutions.
• Attention to Detail - Maintains accurate documentation and reporting.
• Teamwork - Works collaboratively across teams.

Benefits

• Fully funded Healthcare Cash Plan
• Service recognition awards
• Cycle to Work scheme
• Free on-site parking
• Opportunities for learning and development

Diversity and Inclusion commitments

Woodside Logistics Group is committed to having an inclusive workplace where every employee feels they belong. If you require accommodations to be made during the recruitment process or have questions relating to accessibility, please contact us.