Project Assistant (f/m/d)

For nearly 45 years,Webster Vienna Private University has provided its students with an internationally competitive, American-based liberal arts education in the heart of Europe. Accredited in both Austria and the United States, WVPU offers an individualized, student-centered American education within the framework of a European research university. As part of a global network of campuses based in St. Louis, Missouri, USA, WVPU is dedicated to preparing its students for an increasingly globalized world through academic programs that cultivate critical thinking and intercultural understanding.

If you would like to be part of our team in an international environment and wish to make a difference to our expanding educational enterprise, we are looking forward to receiving your complete application to join our team as:

Project Assistant (f/m/d)
30 hours/week - starting date: September 2025

The position holder provides efficient and responsive administrative and project-related support, taking accountabilities for all assigned administrative tasks that are needed to ensure and maintain a high-quality academic environment.

• Administrative support for office management of the Rectorate;
• Support for projects of the Rectorate and/or managed by the Project Coordinator;
• Event coordination and organization of the Rectorate; and
• Support for the Rectorate in a variety of administrative and organizational tasks, including internal communication.

• Minimum completed secondary education;
• 1-2 years of relevant work experience in event organization, an assistant function or similar; ideally in an educational institution;
• Proficient in Microsoft Office Suite;
• Customer relations skills including communication, team and collaborative skills;
• Fluent in oral and written English, good German level for communication with local stakeholders for event organization is an advantage; and
• Very good communication skills (verbal, written, presentation and 1:1 collaboration).

• A varied set of tasks with corresponding responsibility in an academic environment within a collegial, international and dedicated team;
• Personal and professional growth: Allocated budget for personnel development possibilities, Erasmus+, etc.;
• Central office: Based in the beautiful Palais Wenkheim, next to U1 station Nestroyplatz;
• Life-Balance: Flexible working time, home office, work-from-anywhere possibilities;
• Numerous employee benefits:
  • Subsidy for public transportation ticket;
  • Private Pension Fund after one year of service;
  • Occupational Health measurements;
• December 24 and 31: additional holidays;
• Fun team events and celebrations;

The minimum annual gross compensation for this position amounts to EUR 34.662,19 (basis 40 hours/week); the final salary depending on your relevant experience and qualification.

The applicant must have the legal right to work in Austria!

Your application - please provide:

• A cover letter addressing your experience relative to the responsibilities and requirements;
• A detailed curriculum vitae; and
• Relevant diplomas.

Please send us your complete online application .

Deadline for applications: August 10, 2025
Please note that interview dates can be set prior to the deadline.

WVPU is an equal opportunity employer - we are committed to a non-discriminatory employment policy and a diverse and inclusive community .

Your privacy is important to us and we take the General Data Protection Regulation seriously. It is our goal to be sensitive and respectful of your personal information and to adhere to all facets of the GDPR regulation. Please be aware that all personal data you provide are subject to our privacy notice, which can be found at:

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