Project Assistant

Gi Life Science is part of Gi Group Holding, a global ecosystem of HR services and consulting that supports the development of the labour market and helps to change people's lives in 37 countries around the world.

In Switzerland we operate with the brands Gi Life Sciences, Gi Group, Grafton, BauTech and former Kelly Services. We are active in temporary, permanent and professional staffing as well as in a variety of complementary HR Services. With a direct presence in 35 locations across Switzerland and over 250 employees, we are one of the leading staffing companies in the Swiss recruitment market.

Gi Life Sciences is specialist for Temporary and Permanent staffing in the Life Science sector, as well as a valuable partner for many other HR Solutions. We believe in experts talking to experts: all our professionals are certified in scientific sector, meaning that they are able to understand your needs and support you at 360 .

Project Assistant

For its partner in Visp (VS), Gi Life Sciences is looking for a:

Project Assistant (1 year mission)

Your Mission:

The Administrative CapEx Project Assistant will support the successful execution of a capital expenditure (CapEx) project in a biopharmaceutical manufacturing environment. The role involves providing administrative and organizational support across all phases of the project, from conceptual design through to performance qualification (PQ), including GMP-compliant change management, vendor coordination, and team onboarding/offboarding. The position ensures efficient project documentation, compliance, and communication while assisting the Project Manager and team in maintaining the project s timelines and deliverables.

Your Responsibilities:

- Serve as the central point of contact for project-related administrative matters.

- Plan, schedule, and coordinate project meetings, workshops, and reviews.

- Prepare, distribute, and archive meeting minutes and action item lists.

- Support project onboarding/offboarding processes for internal and external team members (badge requests, IT access, training coordination, workspace setup, etc.).

- Coordinate onboarding of EPCM and other external contractors (access requests, NDA processing, training completion tracking, etc.).

- Maintain and organize project documentation in alignment with company and GMP documentation standards.

- Initiate and track document workflows (, via DocuSign or internal systems).

- Support document control activities, including version tracking, signature routing, and controlled storage.

- Create and track purchase requisitions, purchase orders, and invoice approvals in collaboration with procurement and finance teams.

- Assist in coordinating travel, visitor management, and on-site logistics for project-related activities.

Your Profile:

- Commercial or administrative education (, office management, business administration, project coordination) or equivalent experience.

- Proven experience in an administrative or project coordination role, ideally within a GMP-regulated, biopharmaceutical, or technical project environment.

- Strong communication skills and service-oriented mindset.

- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); experience with SAP, DocuSign, or similar systems advantageous.

- Ability to handle multiple priorities and deadlines in a dynamic project environment.

- Discretion in handling confidential information.

- Comfortable working with both technical and non-technical stakeholders.

- Fluent in German and English, both written and spoken.

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