Project Administrator (XN04)

Weare seeking to recruit a motivated Project Administrator

tojoin the Corporate Planning team working across the

LeedsTeaching Hospitals NHS Trusts main and peripheral sites.

LeedsTeaching Hospitals is a complex organisation and our aim

isto deliver the highest quality service for our patients and we are

consistentlylooking to improve our services in order to do so.

Inthis role, you will play a pivotal part in making this happen for

ThisProject Administrator post shall provide professional comprehensiveadministrative assistance supporting members of the Corporate Planning teamin the delivery of LTHT Projects.

Itis expected that the Project Administrator shall develop an understanding ofthe projects they are providing support for which will focus on thedevelopment of both clinical and non-clinical projects across theorganisation,

Expected ShortlistingDate

03/04/2026

Planned InterviewDate

15/04/2026

Main duties of the job

Workingwithin a multi-disciplined project-based environment, the post holder shallprovide project administrative support to the Corporate Planning team

TheB&E and MSE capital programmes reflect the Trusts vision of the deliveryof patient focussed services in a modern and fit-for-purpose world-classhealthcare setting. The ProjectAdministrator shall be expected to support projects in the capital programmes which are being carried out by the Corporate Planning Team as well as the dayto day operational type being undertaken

About us

LeedsTeaching Hospitals is one of the largest employers in Leeds, employing over20,000 staff and providing care to 1.6 million patients every year. TheEstates and Facilities team keep the Trust's sites running and manage one ofthe largest estate portfolios across the NHS. With over 2,300 staff, weprovide a range of Estates & Facilities management services and ensureour buildings and environments are fit for purpose, clean and safe.

Whetherwe're cleaning wards, maintaining buildings, monitoring environmental impact,providing staff childcare, delivering hot meals to patients, or patrollingour sites, we support the delivery of patient care. Guided by our Leeds WayValues, we are committed to creating the best place to work and being theemployer of choice for estates and facilities in the region.

LeedsTeaching Hospitals is committed to our process of redeploying 'at risk'members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in theshortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Job responsibilities

Pleasesee the full Job Description and personal specification attached to theadvert for the full details of the role

Person Specification Qualifications

• Foundation degree of NVQ level 4 to 5
• EDL or other equivalent IT application-based qualification and Project Management qualification

Other Criteria

• Proficient in the use of Microsoft Office applications and in particular: MS Word; MS PowerPoint; MS Excel; and MS Outlook.
• Competent using spreadsheets Knowledge of administration procedures including the use of IT systems used to manage projects
• Ability to communicate, both written and verbally, clearly and effectively with a range of people
• Excellent organisational skills with the ability to work both independently planning and organising own workload as well as collaboratively as part of a team, prioritising workload,
• working under pressure, multi-tasking and meeting deadlines
• Able to work across various LTHT sites driving licence desirable

Skills and Behaviours

• Motivated and able to communicate well within a multidisciplinary team
• Demonstration of enthusiasm for the post Understanding of the need for confidentiality and discretion
• Flexible approach to working practices

Experience

• Experience of working within an administrative environment
• Scheduling and co-ordinating meetings and appointments / Diary management
• Making and co-ordinating arrangements for internal and external meetings, events and other such project related activities
• Supporting the preparation of agendas, meeting information and printing meeting papers for Senior Project Staff; attending meetings as; taking and preparing minutes/actions and following-up on meetin
• Implementing, working within and developing office systems and procedures
• Assisting with the collation and preparation of project related information for reporting purposes
• Working with the general public; external health and non-health related organisations and liaising with healthcare professionals
• Understanding of the NHS and LTHT Basic understanding of construction projects Basic understanding of Project Management processes