Project Administrator (Document Control) - 91839

Project Administrator (Document Control) - 91839

Reference: MAR

Expiry date: 13:49, Wed, 1st Apr 2026

Location: Liverpool

Duration: Fixed-term appointment to 31st December 2026

Full-time, Fixed-term appointment to 31 st December 2026 (possibility of extension subject to funding)

Part-time requests will be considered

The Liverpool Insect Testing Establishment (LITE) is a specialist facility established by the Vector Biology Department to provide high-quality testing services for commercial and research partners. LITE supports the development and evaluation of new vector control tools by conducting controlled laboratory studies that assess the effectiveness of insecticides, repellents and other vector control products against a wide range of mosquito populations.

We are seeking an experienced Project Administrator to support the effective administration and quality management of the LITE facility. The post holder will adhere to Good Laboratory Practice (GLP) standards and will be responsible for maintaining all controlled documentation within LITE, ensuring that relevant procedures and records are up to date, accurately managed and stored in accordance with regulatory requirements.

The role will also assist in organising and coordinating internal audits to support continued GLP compliance. Working closely with the LITE technical and quality teams, the post holder will help ensure that documentation systems and administrative processes operate efficiently and meet required standards.

This role provides an opportunity to contribute to a specialist facility supporting the development of innovative vector control products aimed at reducing mosquito borne disease globally.

Key Accountabilities will include

• Responsible for issuing and management of all controlled documents using our document management system (iPassport), maintaining distribution groups, report generation and delivery of training when required.
• To initiate document reviews (SOPs, risk assessments) and follow up to ensure completion in a timely manner.
• To design and maintain a filing system for all files and folders in office cabinets, document store and shared drive.
• Adhering to LITE's document lifecycle procedures - archiving inactive records in accordance with the records retention schedule and safeguarding/retrieving data.
• To update Master Schedule as per instructions from the Test Facility Manager.
• Write and review SOPs as gap analysis dictates.
• Assist with file migrations and audits, and perform administrative tasks as needed to support LITE. Prepare status reports for internal and audit purposes.
• To maintain the document store and archive store in an organised manner with proper labelling, inventory lists and correct location of files as per master list of archiving and to keep the archiving master spreadsheet updated.
• Ensuring documents are checked for accuracy, formatting and completion prior to issuing. Managing and organising the control of documents necessary to comply with GLP including change control, SOPs, specifications, study protocols, master document schedule and any quality system documents.
• Prepare and present reports on document KPIs in monthly team meetings, making recommendations for action to LITE management.

Quality Assurance Support

• Provide support to Quality Assurance as required, including arranging audits and inspections, following up on actions.
• Provide oversight of implementation of LITE quality system to staff and auditors as required, including updating training records.
• Ensure that all study plans contain information required for compliance with the principles of GLP.

Working in a safe manner

• Adhere to local and legal requirements. Undertake personal health and safety responsibilities in accordance with H&S legislation and LSTM's Health & Safety Policy and procedures.

The ideal candidate will demonstrate:

• Qualified to GCSE level (or equivalent) including Maths and English Language.
• Experience of working with and entering information into management information systems or databases.
• Experience of document control in a GLP environment or similar (desirable).
• Experience of process mapping.
• Excellent IT skills with proficient use of MS Office Windows packages, including document formatting.
• Meticulous attention to detail and ability to prioritise workload.
• Strong administrative, organisation and time management skills.

Additional benefits of joining LSTM:

• Generous occupational pension schemes.
• Government backed "cycle to work" scheme.
• Affiliated, discounted staff membership to the University of Liverpool Sports Centre.
• A range of additional family-friendly policies.

Application Process: To apply for the position please follow the apply link and upload your CV and covering letter.

Due to the volume of applications, we receive, we may close our vacancies early. It is therefore advisable to apply as early as possible if you would like to be considered for a role.

Inclusion is central to our values at LSTM.

We seek to attract and recruit people who reflect the diversity across our communities, regardless of sexual orientation, gender identity, ethnicity, nationality, faith or belief, social background, age and disability. LSTM selects candidates based on skills, qualifications and experience.

We welcome conversations about flexible working and applications from those returning to employment after a break from their careers.

LSTM actively promotes Equal Opportunities and Safeguarding Policies