Project Administrator

G - PROJECT MANAGEMENT - G1 - Project Management

Job Opening Title

Project Administrator

Job type

Non fixed term

Responsibilities

Project administration for projects

• Provide day-to-day administrative support to project managers and wider project teams.
• Maintain project documentation including registers, trackers, action logs, risk logs, and meeting minutes.
• Schedule and coordinate project meetings, workshops, and reviews, including preparation of agendas and materials.
• Assist with the preparation of reports, dashboards, and presentations for internal and external stakeholders.
• Ensure timely follow-up on actions, decisions, and deliverables from project meetings.
• Liaise with internal departments and external contractors or suppliers as required.
• Assist in onboarding new team members and ensuring access to systems, tools, and project documentation.
• Support the continuous improvement of administrative and project support processes.

Project administration for secondments

• Coordinate and administer secondment agreements, extensions, and contractual changes as necessary.
• Maintain accurate records of all secondment arrangements, including start/end dates, host departments, and approval documents.
• Track and report on secondment status, upcoming renewals, and changes, ensuring relevant stakeholders are informed.
• Generate billing information and raise billing requests for seconded individuals.
• Monitor the financial performance of secondment contracts, conduct regular reporting, and implement corrective actions where necessary.
• Contribute to continuous improvement of secondment processes and administrative tools.

Profile

A Project Administrator will demonstrate some project process knowledge and practical experience in a project environment, particularly within regulated industries. They will be a dynamic individual with a passion for driving successful projects and ensuring safety and quality standards are met.

• Excellent verbal and written communication skills, with the ability to engage stakeholders at all levels and ensure that complex information is conveyed clearly.
• Awareness of basic project management principles and processes.
• Strong organisational and record keping abilities.
• Awareness of safety, quality and compliance requirements.
• Foundational analytical and problem solving skills, with the ability to make informed decisions based on data and project requirements.
• Effective time management and organisational skills, with the ability to manage multiple tasks simultaneously, ensuring deadlines and budget targets are met.
• High attention to detail, particularly in the review and interpretation of project documents, financial data, and project specifications.
• A good working knowledge of Microsoft Office software (Word, Excel, PowerPoint).

• Proactive, solution oriented, and collaborative.
• Eagerness to learn and develop, and motivation to progress in project management.
• Ability to adapt to changing project requirements, timelines, and environments, maintaining a calm and structured approach under pressure.
• Friendly, approachable, and focused on delivering a positive project outcome.

Benefits

• 25 days annual leave per year rising by 1 day for every 2 years worked (max 30 days) + Bank Holidays
• 8% employer pension contribution with employee 1% contribution (salary sacrifice)
• Individual and family private health care
• Cashplan - Level 2 cover
• Life assurance (4x salary)
• Employee assistance programme (EAP)
• Professional Body Membership
• Tusker Electric car scheme (salary sacrifice)
• Cycle to Work scheme (salary sacrifice)
• Babbel - learn a new language
• Generous family leave

Job location

United Kingdom, Bristol

Travel

No

Job family

Standard

Minimum level of education required

Bachelor

Minimum level of experience required

Experienced