Project Administrator / Document Controller

Nuclear_5 - Project Administrator / Document Controller

Posted: 08/04/:43 Salary: £25-£29k Location: Dartford Level: Admin/Supervision Deadline: 08/07/:59 Hours: 37.50 Benefits: 26 Days Holiday, Sick Pay Scheme, Pension Job Type: Full Time/Permanent

About the job

A role that requires a high degree of organization and attention to detail, responsible for coordinating project documentation submissions between J&E Hall, our customer and our suppliers.

We are seeking a highly organized and detail-oriented candidate to support the document control across several large projects. The candidate will manage all project documentation, ensuring accuracy, traceability, and timely distribution. This role is critical in maintaining efficient document flow between internal teams and external stakeholders.

Main Responsibilities

• Maintain accurate and up-to-date records of all project documentation
• Track and record all document movements, revisions, and approvals
• Ensure timely distribution of documents to relevant stakeholders
• Review documents for quality, completeness, and compliance before issuing to clients
• Monitor document progress and follow up on outstanding items
• Control and monitor client comments and feedback to enable updating and re submission of the documentation as required
• Accurate management of document control systems and filing structures (electronic and/or physical)
• Support project teams with document-related queries and administrative tasks
• Generate reports on document status and progress as required
• Attend and participate in document control meetings with the client and/or supplier to monitor and report on progress
• Use Adobe software (e.g. Adobe Acrobat) to create, edit, combine, and format documents, including compiling Life Time Quality Records (LTQRs) and final handover documentation
• Prepare project-specific documentation including reviewing and checking the non-technical parts of documents submitted by other parties for accuracy and presentation
• Comply with requirements of health and safety practices as outlined in the company health and safety procedure
• Other administrative duties, e.g. entering timesheets, preparing reports as required by the Nuclear Solutions department

Our Ideal Candidate

• Proven experience in a Document Controller or similar administrative role, preferably within engineering, construction, or industrial projects (experience with document management systems is highly desirable)
• Strong attention to detail and commitment to accuracy
• Excellent organisational and time management skills
• Advanced proficiency in Microsoft Excel and general Microsoft Office applications
• Proficiency in Adobe Acrobat or similar PDF editing tools for document creation, editing, and compilation
• Ability to work independently with minimal supervision, demonstrating initiative and accountability in managing document control processes
• Strong communication skills and ability to coordinate with multiple stakeholders

Required Experience

• Previous office administration experience or qualifications
• Computer literate specifically with Adobe Acrobat, Microsoft Word and knowledge of conditional formatting, complex formulae, and macros in Microsoft Excel
• Experience in industrial or manufacturing industries is desirable

About J&E Hall International

J & E Hall is one of the world's foremost refrigeration solutions providers. Our key activities include the design, manufacture, installation and after sales care of refrigeration and HVAC products.

As a member of the Daikin Group, J & E Hall has 10 locations and over 300 employees in the UK. A third of our workforce are service engineers who work remotely from UK service centres on customer sites. We consider our workforce to be a valuable asset and the success of our company is enabled by the dedication and development of our staff.

About the Business area

Our Nuclear Solutions business is based out of our head office in Dartford and regional office in Glasgow. We develop bespoke refrigeration packages using ammonia, HFC, HFO, CO2 and hydrocarbon refrigerants in the most demanding conditions.

Our industrial refrigeration design services assist clients at every stage of a project from system conception to commissioning and on going support.

As part of Process Systems and Marine, you will have the opportunity to work on challenging projects from conception to completion across multiple industries. We have worked on prestigious worldwide projects including HMS Queen Elizabeth aircraft carriers and CERN, the largest physics laboratory in the world.

Pay & Benefits

We offer a competitive salary and a range of great benefits that help make J&E Hall International a great place to work. These include:

• 26 days annual leave
• Defined pension contribution plan
• Life Assurance
• Company sick pay scheme
• Continued professional development, including study leave and financial support for role-related qualifications
• Recruitment referral scheme
• Long service awards
• Eye care vouchers
• Salary extras, including shopping, hotel and travel discounts