Project Administration Executive - Events

Project Administration Executive - Events

We are looking for a fun, energetic, positive, hardworking, happy individual to work on any event projects as required both internally and externally in relation to Caxton Manor; and ensuring the administrative success of a diverse range of products and services to UK and overseas markets; which may involve working with high-profile brands and products.

With this job, you will be required to travel, so a valid UK passport is essential.

• Drive generation of ideas and marketing initiatives for inclusion in projects
• Handle enquiries at the first stage from start to finish under the direction of the team
• Ensure that projects are delivered on time, on specification and on budget through close communication with the project team
• Prioritisation and delegation of work within projects
• Provide support for pitches through research, idea generation, proposal writing and presentation
• Be involved in stock purchasing and reordering
• Keep up to date with new trends in the concierge, travel and events industry
• Stimulate and challenge ideas for use of the above with creative, projects and administration
• Contribute to clear communication and the positive, fun environment the company
• Ensure Managing Director is aware of any issues relating to your responsibilities
• Regular one-to-one meeting with team members to discuss current projects and seek ways to improve collaboration and skill sharing
• Close liaison with other team members and individuals involved in projects
• Aid in the external promotion of Caxton Manor organise key exhibitions for Caxton Manor in line with requirements
• This role, very rarely, but from time to time may require you to undertake some personal errands for the team

Hours and Environment

This is a full time, permanent position where the employee is expected to come into the office (based in Richmond) 5 days a week.

Office Hours:

9am - 6pm with regular work in the evenings in order to attend networking and sales events. Some weekend, overnight and international travel may also be required.

Skills and Interests:

• The exceptional ability and desire to work with initiative and enthusiasm
• Excellent oral and written communication skills
• Must be computer literate and have good maths skills
• Strong commercial awareness and the ability to multitask
• A confident and determined approach with a dynamic, focused and self motivated approach
• Persistence, diligence and resilience, with the ability to not just find a solution; but the right solution
• A high degree of self-motivation and drive
• The ability to work both independently and as part of a team
• The capacity to flourish in a busy but extremely supportive environment
• Must be friendly, sociable and amicable
• Fluency in a foreign language is desirable but not essential

Opportunities

After a period as a successful Project Administration Executive, you could expect to be promoted to handle larger and more prestigious accounts and a promotion to Project Executive with the opportunity to build and develop your own accounts. Promotion is based on results, and rapid progress is a real possibility within this department.

How to apply:

Please e-mail your CV and cover letter via the button below.