Program Assistant I

Program Assistant I - College of Arts & Sciences

The Program Assistant I supports the College of Arts & Sciences by enhancing processes, ensuring fiscal responsibility, and providing guidance to department staff and senior secretary positions in Nursing and Science & Math. The role is based in a typical office environment, Monday through Friday, 8 am to 5 pm.

General Duties

• Assist Arts and Sciences with daily operations such as purchasing, scheduling, budgets, travel processes, and related administrative activities.
• Manage data and information collection to ensure compliance with state policies, regulations, and accrediting bodies.
• Oversee budget functions related to semester operations, daily activities, monthly revenues and expenditures, and strategic initiatives.
• Support the strategic efforts of the College, including recruitment, retention activities, and collaboration with the public.

Specific Duties

• Evaluate and create efficiencies in daily processes and procedures, developing datasets and reporting for program level decision making.
• Collect and analyze faculty and staff data, ensuring standards meet state regulations and accreditation requirements, and disseminate information appropriately.
• Use SDBOR systems such as Banner to monitor weekly and monthly budget activity, ensuring the College remains within budget and requesting funds as needed.
• Build and manage new outreach programs and college wide initiatives, assisting faculty and staff in developing student engagement activities.

Knowledge, Skills, and Abilities

• Knowledge of office procedures, record keeping, policies, and programs applicable to the office.
• Ability to train subordinates, monitor performance, and interact effectively with faculty, staff, students, and the public while maintaining confidentiality.
• Proficiency with various office equipment, computer usage, and software programs.
• Skill in data analysis and management within Arts and Sciences data systems.

Equal Employment Opportunity

Northern State University is committed to building a welcoming culture of belonging and collegiality that respects diversity in knowledge, culture, and world view. Northern seeks faculty and staff who will engage with individuals of diverse backgrounds, beliefs, and perspectives to increase awareness, understanding, respect and opportunity for all. Must be authorized to work in the U.S. Sponsorship is not available for this position.