Procurement Administrator

Role Overview

Job Title: Procurement Administrator

Reports To: Procurement Manager

Purpose To: coordinate the procurement of stock items to optimise availability and meet operations needs and targets. Additionally, to provide administrative support across the business as required.

Core Behaviours

• Safe Encourage others to work safely and comply with the relevant, regulations and procedures through your own actions, words and behaviours.
• Respect Act with integrity and value the contribution of others by being open and honest and developing mutual trust.
• Teamwork Be proud of being a member of Team CalaChem and work across functional teams to achieve the success of the company.
• Engagement Value input of others in order to make a personal and positive contribution to the success of the company.
• Customer Focus Proactively engage with and listen to our customers, enhancing their customer experience through feedback, collaboration and value add.

Principle Accountabilities

• Support Procurement Manager in the effective management of the supply base, and continued development of the Procurement function.
• Adoption of policies for stock acquisition, storage and the disposal of obsolete parts which ensure full stock availability and effective rotation of slow moving stock.
• Maintain reporting on spend areas and supplier performance as required.
• Adhere to all policies and practices as requested by the customer and or regulatory bodies to ensure compliance with agreed standards at all times.
• Provide administrative support across the organisation to ensure that key tasks and deadlines are covered during periods of absence for holidays or illness.

Specific Duties

• Anticipate Procurement Manager requirements by building excellent relationships across the business and with suppliers.
• Collate all documents or reports as required by the Procurement Manager for supplier contracts.
• Monitor competent use, identify stock requirements and safety holdings, and place orders in a timely manner to meet the needs of the business for all non-specialised spend - stationery, stock items, PPE etc.
• Monitor, report and take action on slow moving and obsolete stock, ensure effective rotation of spares where relevant.
• Provide reporting information on spend to support various business functions and budget owners, providing insight and analysis where valuable.
• Place orders and expedite for other business function requisitions.
• Support Finance with invoicing queries and Supplier intervention.

Decision Making Authority

• Operates within prescribed policy and procedures.
• Expenditure on agreed contracts to limits as approved by Procurement Manager.
• Dentification and recommendation of new suppliers.

Key Competencies

• Previous experience working in a Stores or Procurement function?
• Computer literate in Microsoft Office and ERP packages?
• Understanding of Stores best practice?
• Organised, analytical, and ability to work closely with all levels within an operational environment.

Qualifications

• Strong educational background?
• Experience working within an Administrative role is an advantage.