PMO Administrator (UK)

We are seeking a PMO Administrator to join our team. This role supports the PMO Co ordinator, providing coordination and support to operational teams. Your responsibilities will encompass documentation management, system administration, stakeholder relations, and organisational support.

Duties & Responsibilities

• Collaborate with the management team to fulfil internal reporting requirements, ensuring accuracy and quality of data, within the dedicated deadlines.
• Assist the PMO Co-ordinator to maintain and monitor Business as Usual (BAU) project schedules. Track work hours, budgets, and expenditures. Facilitate customer invoicing processes.
• Support management teams with administration tasks as and when required, including organising training, maintaining project records, timesheet collation. Communicating with project stakeholders to ensure the project needs are met.
• Assist the PMO Co-ordinator with purchase order processing, tender activities, and bid operations.
• Coordinate system file structures and permissions within SharePoint. Provide support on systems such as Salesforce, Eque2, and SharePoint to navigate management system environments.
• Ensure that health and safety documentation, project records and training are up to date.
• Record meeting minutes and follow up on action items.
• Contribute towards identifying and helping drive performance, implementation of savings opportunities, and efficiencies, maximising customer and Company revenue.
• Maintain business and client confidentiality, adhering to applicable Data Protection regulations and Information Security Standards in line with company and group policies and procedures.

Essential Skills and Experience

• Experience of working on bids, tenders and project delivery.
• Strong Organisational and time management skills.
• Analytical abilities and problem-solving aptitude.
• Excellent communicator and customer-focused approach.
• A close attention to detail with excellent literacy and numeracy skills.
• Thrive in a busy environment.
• Ability to remain calm and professional under pressure to meet deadlines.
• Have excellent skills in CRM (Salesforce) or similar operating systems, including Microsoft 365 applications such as Excel, Word, and PowerPoint.