Plant & Transport Administrator

To support the Transport Compliance Officer with administrative tasks required for all asset compliance, monitoring and invoicing.

Job Responsibilities

• Prepare detailed and accurate reports using Microsoft Excel, including pivot tables, lookups, and formulas.
• Maintain and update plant and transport logs, tracking usage, servicing schedules, costs, and availability.
• Generate regular reports for plant/transport utilisation and performance.
• Coordinate insurance documentation across all business areas, ensuring policies are up-to-date, renewals are tracked, and claims are recorded and processed promptly.
• Monitor and report on insurance compliance for vehicles, equipment, and site-related cover.
• Support project and site teams with cost tracking, timesheet collation, and document control.
• Manage filing systems for contracts, certificates, risk assessments, and supplier documents (digital and physical).
• Assist with procurement tracking and liaising with suppliers for deliveries, hire equipment, and material orders.
• Coordinate internal meetings, maintain calendars, and distribute reports to senior management.

Candidate Specification

This role is ideal for someone with Excel and reporting skills, excellent organisational abilities, and a proactive attitude. You will play a key role in tracking and managing plant and transport usage, ensuring insurance information is current and compliant, and supporting the smooth administrative running of the department.

Technical Specification

Experience Required

• Proven experience in an administrative or reporting role, ideally within construction, transport, plant hire, or a similar field.
• Confident Excel skills are essential (data analysis, pivot tables, conditional formatting, charts).
• Strong organisational and time management skills.
• High attention to detail and ability to manage multiple priorities.
• Good understanding of plant/transport systems and reporting (preferred).
• Familiarity with insurance administration or coordination.
• Excellent communication skills and ability to liaise confidently across teams and departments.
• Proactive, adaptable, and able to work well under pressure.

Job PurposeThe SHEQ Administrator is required to provide a comprehensive administration