Planning & Portfolio Support Manager

We're looking for a current UHP employee to join us as part of the Planning and Portfolio Management Office, we need your UHP knowledge and project experience to complete and complement the team.

Our team works closely with senior leaders across the organisation and will build solid working relationships with the newly formed Business Support Units.

If you've been involved in projects - big or small - you enjoy linking-in with people and building relationships and want to be part of a team that will enhance and support you whilst raising your profile, this opportunity could be just what you're looking for.

The main programmes of work we are supporting are:

• Business Planning 26/ 27
• Financial Recovery Plan (£68.3m
• One Plan

We are a small team so appointing the right person into this role is paramount, if you would like to have an informal chat about the role please reach out to:

Laura Crossfield, Senior Planning and Portfolio Manager, or via Teams.

Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.

Main duties of the job

The Planning & PMO Support Manager works within the Planning & Programme Management Office (PMO) Team and supports the Head of Planning & PMO to deliverthe Trust's Annual Business Plan priorities. Their main function will be to support the head of PMO and Planning in the development and delivery of all of the Trust's annual business plan and operate the portfolio management office. Including oversight of the organisation's delivery against the plan in year and achievement of outcomes of the annual projects and transformations

The post holder will be responsible for negotiating with stakeholders and motivating teams to develop project plans with clear outcomes. Delivery will be identified by milestones and achievement will be demonstrated through agreed measures, which will involve analysing and presenting complex information, often to large groups. The post holder will be required to engage with a variety of people from across the Trust, and multiple different types of organisations including System partners, local authorities, universities and other providers.

The Planning & PMO Support Manager will be responsible for co-ordinating and monitoring projects and escalating issues and risks. The post-holder will need the ability to work flexibly to influence and persuade a range of individuals, and large groups.

About us

We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment manager for this post who will put you in touch with the recruitment team. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Job responsibilities

Project Management

To operate all PMO projects according to the Trusts project methodology and to work across specific performance, finance and quality standards and teams to ensure correct guidelines are followed.

Facilitating the development and delivery of project plans as agreed.

Develop and agree with key stakeholder project definition documents

Produce and update action plans in support of higher-level project plans.

Completion of project risk analysis and issues surrounding individual project plans and ensuring that appropriate solutions are identified and implemented.

To identify and work closely with all key stakeholders associated with the projects including MDTs and Senior Managers in participating Departments.

To co-ordinate the project evaluation and liaise with Improvement and Delivery Teams to make recommendations/decisions on technical options as appropriate.

To monitor resources, timescales and costs and provide regular reports to Project Boards including highlight reports and be responsible for project documentation.

Develop business planning and PMO templates

To support the PMO office with the tracking and delivery of key milestones relation to business planning, business case development and project as per agreed governance and reporting.

Quality

To be conversant with the latest policies in areas of work allocated.

Adherence to all Trust Policies and Procedures

Adhere to Trust policies and procedures e.g. Health and Safety at work, Equal Opportunities etc.

Communications

To support the development of clearly defined and agreed work plans in relation to specific service areas, assist in the facilitation of the delivery of that plan, support the evaluation of the effectiveness of agreed plans and assist with the provision of all necessary reports on progress

To provide support in developing a communications strategy that ensures all clinicians and other health care workers involved in transformation programmes understand the plans for service development and these changes are shared with all other relevant partners.

Assist in the facilitation of the communication process and stakeholder management throughout the entire production and delivery of project plans.

To produce information reports to enable current demand and capacity to be understood and analysed progress on agreed work plans to be reported at all levels. To ensure reports are targeted to meet the needs of relevant audiences.

Develop and maintain communication links across the system.

To produce accurate and timely meeting notes to ensure meetings are organised effectively.

To represent the PMO function and where necessary report regularly on progress, outcomes and issues.

Learning Development

To develop generic skills in change management.

Influence teams to take ownership of change.

To attend and participate in national / local learning workshops and training events.

Ensuring continuous self-development needs are met to maintain the ability to respond to service changes, as need dictates.

Information Collection and Analysis

Initiate and maintain and support information reporting for individual projects. Where such information is not routinely collected and recorded on the Trusts systems.

To suggest and implement electronic solutions for manual systems where appropriate and to provide appropriate training and support to staff.

Collection of data in order to analyse demand and capacity.

Identify key pressures and bottlenecks within the system and to assist in addressing and overcoming them. By using differing qualitative and quantitative data collection tools.

Collection of data to analyse in order to answer specific questions, highlight problems, bottlenecks and summarise for reporting inefficiencies.

Continual review of data collection, ensuring appropriateness and validity of data items.

To access and extract data from information system on a regular basis or work closely with performance information colleagues to obtain. To produce timely and accurate reports relating to activity and clinical information as requested

To assist in the development and production of key performance indicators and ensure their delivery is timely and regular.

To acquire, maintain and exchange within the team an advanced knowledge of Microsoft packages that relate to delivering aspects of this post.

Person Specification Qualifications Knowledge and experience

• Demonstrable experience in project management
• Demonstrate track record of delivering and meeting performance targets
• Working proven knowledge and understanding of the NHS and or the construction industry
• Able to present relevant information in a concise and easily readable format with demonstrable experience in report/ document writing
• Able to deduce key points from large/complex volumes

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.