Planner FM

Overview

Planner (Facilities Management) - Location: Manchester City Centre. Hours: Monday to Thursday 8.00am - 5.00pm, Friday 8.00am - 5.00pm (work from home). Working pattern: Office-based 4 days per week, WFH Fridays. Pay rate: £12.85 per hour.

Multitask Personnel are pleased to be working in partnership with a well-established Facilities Management provider to recruit an experienced Planner to join their Manchester-based team.

This is a fast-paced, operational role supporting FM service delivery through effective resource planning, scheduling and coordination. You'll be working as part of a small, close-knit team and will play a key role in ensuring engineers are deployed efficiently and jobs are completed within SLA.

The role

As a Planner, you will be responsible for scheduling and booking works, managing high volumes of communication and ensuring resources are aligned to demand. You'll be handling a busy inbox (100-150 emails per day), prioritising jobs based on urgency, location and resource availability, and resolving scheduling conflicts proactively.

This role requires someone who thrives in a high-pressure environment, is highly organised and confident making decisions.

Key responsibilities

• Resource planning, scheduling and booking FM works
• Prioritising tasks based on urgency, location and engineer availability
• Managing a high-volume inbox and responding efficiently
• Maintaining accurate scheduling systems and resolving clashes proactively
• Communicating clearly with engineers and internal operational teams
• Supporting reporting and performance tracking related to resource utilisation
• Ensuring accuracy and attention to detail across scheduling and data entry

About you

• Previous experience in an FM planning or scheduling role
• Comfortable working in a fast-paced environment with high workloads
• Strong organisational skills with the ability to manage multiple priorities
• Excellent Excel skills, including sorting, filtering and basic data analysis
• Clear and confident communication skills, both written and verbal
• Ability to work independently and make decisions under pressure
• Experience using scheduling or CAFM systems is advantageous

What's on offer

• £12.85 per hour
• Small team environment
• Office-based role with Fridays working from home
• A key operational role with visibility across service delivery
• Long-term opportunity within Facilities Management

How to apply

To apply for this role, please send your CV to or call Faye on for a confidential discussion.