Personal Secretary/Personal Assistant (immediate start)

Your new company
Hays is working in partnership with a large public sector organisation to recruit an experienced Personal Secretary to provide high-quality secretarial and administrative support to senior officials. This is an excellent opportunity to join a busy, professional environment where strong organisational and communication skills are essential.

Your new role
As a Personal Secretary, you will deliver a responsive, efficient and confidential secretarial service, supporting senior officials in the effective management of their time and priorities. The role operates in a fast paced setting and requires a proactive, highly organised individual who can work with minimal supervision.Key responsibilities will include:

• Comprehensive diary and appointment management, including organising meetings, rooms, travel and visitor arrangements
• Managing incoming communications (telephone, email and correspondence), prioritising actions and responding where appropriate
• Drafting, typing and formatting a range of documents including letters, reports, minutes, presentations and briefings, often from audio or handwritten notes
• Effective management of electronic and paper filing systems in line with information management policies
• Monitoring and tracking correspondence, ensuring deadlines are met and responses are followed up
• Liaising professionally with a wide range of internal and external stakeholders
• Undertaking research tasks and sourcing information as required
• Maintaining confidentiality at all times and supporting the wider administrative team as needed

What you'll need to succeed
Recognised typing/word processing qualifications (OCR/RSA Stage II or equivalent) and audio typing qualifications (Stage I or equivalent)

• GCSE (or equivalent) grades A-C in English Language and one other subject
• Proven experience carrying out the full range of Personal Secretary duties
• Strong organisational, time management and prioritisation skills
• Excellent communication and interpersonal skills with the ability to work effectively as part of a team
• A high level of discretion and professionalism

What you'll get in return

• £15.83 per hour
• Immediate start
• Temp role for 3 months with potential for extension

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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