Personal Secretary

Job Overview

Ensure the delivery of a comprehensive, high quality secretarial and administrative service to different levels of senior management with Operational Service. Deal with enquiries and referrals to the department promptly and in accordance with Trust policy and procedure.

Main duties

• Provide a comprehensive secretarial service orally, in writing and electronically, including audio typing/word processing of agendas, letters, notes, minutes, reports and other routine correspondence.
• Produce, adapt, and design documents, charts, tables etc., using Microsoft Office packages (Word, Excel, Access) and disseminate information via email.
• Effectively manage multiple electronic diaries using Microsoft Outlook.
• Provide full support to a range of professional meetings, including note taking and room booking; coordinate diaries to arrange meetings and events for internal staff and external agencies.
• Support the Trust's various disciplinary, investigation and complaint processes.
• Prioritise and undertake general administrative tasks.
• Receive and make telephone calls, take messages and deal with enquiries appropriately, ensuring accurate and timely communication of messages.
• Maintain a professional and confidential approach to work at all times.
• Familiarise with and comply with relevant Trust, Operational, Personnel and Health & Safety procedures.
• Arrange onsite maintenance and raise new work requisitions for repairs via the Trust Estates department.
• Provide cover for other Personal Secretaries as required.
• Be willing to travel to other bases.
• Ensure the provision and procurement of all stock and non-stock supplies for the services, and ensure receipt of all goods via Trust procedures as appropriate and necessary.

Working for our organisation

Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of making a positive difference in people's lives. The Trust has been rated 'good' overall by the CQC, with outstanding services and a people first culture that celebrates diversity and values the richness of a representative workforce.

Benefits

• Commitment to flexible working where possible
• 27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years and 33 days after 10 years' service
• Yearly appraisal and commitment to ongoing training
• Good maternity, paternity and adoption benefits
• Health service discounts and online benefits
• Incremental pay progression
• Free confidential employee assistance programme 24/7
• Access to our LGBT+ network, BAME Network and Christian Network
• Health and wellbeing opportunities
• Structured learning and development opportunities

Person specification GCSE English Grade C or new Grade 4 or equivalent

• GCSE Grade C or new Grade 4
• Good standard of spelling and grammatical accuracy.

Typing Qualification or equivalent typing experience

• RSA 3
• NVQ3 Business and Administration or equivalent.

Additional Information

• The Trust is a Disability Confident Employer. If you require reasonable adjustments to support you in the recruitment process, please let us know.
• Flexible working friendly organisation - speak to us about how we might accommodate a flexible working arrangement, whether that is job share, part time or another flexible pattern.
• The cost of undertaking a DBS (Disclosure and Barring Service) disclosure will be met by the individual; the Trust will cover the initial costs of the disclosure which will be deducted from your first month's salary.
• If you require any support in completing the application form, please do not hesitate to contact the Recruitment Team option 1, or email .