Personal Assistant to the Managing Directors

Personal Assistant to the Managing Directors

Location: Petersfield, with the option to work remotely 1 day a week

Hours: 37 hours per week, Full-time

Salary: £30,000 - £33,000 per annum

About Us

With over a century of expertise, we're proud to be recognised as specialists in sports and security fencing. As a fourth-generation, family-owned business, our legacy is built on trust, craftsmanship, and long-standing customer relationships. We're known for delivering exceptional products and service and we take that responsibility seriously.

About the Role

We're looking for an exceptional Personal Assistant to provide high-level administrative, operational, and project support to two Managing Directors. This is a pivotal role in ensuring the smooth running of company processes, enabling the leadership team to focus on driving the business forward.

You'll be the right hand to our MDs, managing complex diaries, coordinating projects, liaising with key stakeholders, and ensuring nothing falls through the cracks. If you thrive in a fast-paced environment, have razor-sharp attention to detail, and are a master organiser, we'd love to hear from you.

Key Responsibilities

• Proactively manage and prioritise two busy executive diaries.
• Screen, prioritise, and respond to communications on behalf of the MDs.
• Organise meetings, prepare agendas, take accurate minutes, and track follow-up actions.
• Arrange UK and international travel, accommodation, and itineraries.
• Coordinate cross-departmental projects, ensuring deadlines are met.
• Liaise with external partners, suppliers, and consultants.
• Manage insurance renewals, contracts, procurement, and office facilities.
• Reconcile company expenses and oversee budget-related administration for the MDs.
• Draft, proofread, and format documents, reports, and presentations to a high standard.
• Produce and distribute the company's internal newsletter.
• Oversee wellbeing initiatives and company events.
• Handle confidential information with discretion and professionalism.

About You

You will bring a combination of professional expertise and personal integrity that ensures you are trusted at the highest level. Specifically, you will:

• Be highly skilled in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams) and familiar with SharePoint/OneDrive.
• Be organised and efficient, with strong project management skills.
• Maintain exceptional attention to detail, ensuring accuracy in all work.
• Communicate clearly and confidently, both in writing and verbally.
• Be proactive and resourceful, able to solve problems and work under pressure.
• Handle sensitive information with absolute discretion.
• Be willing and able to undergo and maintain the required security clearance for the role.

We are looking for someone who can demonstrate the following Key Behaviours:

• Treat others as you would wish to be treated.
• Do the right thing, even when it's hard.
• Be approachable and supportive to colleagues, customers, and suppliers.
• Follow through on promises and deliver on commitments.
• Always give the best impression, in manner, dress, and demeanour, both personally and as a representative of the company.

What's in it for you

• Bonus: Company performance-based
• Leave: 25 days bank holidays (including Christmas shutdown)
• Flexibility: Option to buy 5 extra days of annual leave
• Family Support: Enhanced maternity, paternity & adoption leave
• Wellbeing: Enhanced sick pay & access to Perkbox perks
• Pension & Life Assurance: Employer-matched contributions
• Hours: Standard office hours are Mon-Thurs: 9:00-5:30 Fri: 9:00-5:00 but we can offer flexibility to accommodate your needs
• Culture: Supportive, family-friendly, and values-led