Personal Assistant to the CEO

Join an innovative growing startup business dedicated to transformation in their industry through digital solutions. The client's forward-thinking team is committed to improving systems in a fast-paced environment that values collaboration and professional growth.

Job Responsibilities

• Monitor, screen, and respond professionally and promptly to the CEO's emails and phone calls.

• Manage daily bookkeeping tasks, including data entry and reconciliation using Xero.

• Process and track business expenses, ensuring all receipts are accurately filed and allocated.

• Prepare monthly payroll with attention to accuracy and timeliness.

• Handle invoicing and follow up on outstanding payments.

• Proactively manage the CEO's frequently changing diary, scheduling meetings, appointments, and events.

• Ensure the CEO is well-prepared for meetings by providing agendas and relevant documents in advance.

• Organise all meeting logistics, such as room bookings, video conferencing links, and catering.

• Act as a gatekeeper to filter requests for the CEO's time and resolve enquiries independently where possible.

• Arrange all domestic and international travel, including flights, trains, accommodation, and ground transport.

• Prepare detailed travel itineraries and ensure all visas and documentation are in order.

Required Skills & Qualifications

• High IT competence with the ability to quickly learn new systems.

• Proficiency in Google Workspace (Google Docs, Sheets, Gmail); advanced Microsoft Excel and Word skills are highly desirable.

• Proven experience as a Personal or Executive Assistant or in a similar high-level administrative role.

• Experience in financial administration including bookkeeping, managing expenses, and payroll processing.

• Exceptional organisational and time-management skills to prioritise a heavy workload and meet deadlines.

• Absolute discretion with the ability to handle confidential information professionally.

• Excellent verbal and written communication skills.

• Proactive, 'can-do' attitude with problem-solving skills and the ability to anticipate needs.

• Impeccable attention to detail with accuracy in all tasks.

• Adaptable and flexible to thrive in a fast-paced, evolving environment.

• Additional experience supporting C-level executives or familiarity with healthcare or tech sectors is advantageous but not essential.

Benefits include

• Competitive salary
• 28 days holiday + bank holidays
• Growing opportunities within a tech start-up

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.