Personal Assistant to Head of Service

We're not just looking for a PA or Office Supervisor; we're looking for the person who makes it happen behind the scenes. Join our dynamic team as a PA & Office Supervisor, ensuring our Clinical & Scientific staff can focus on what they do best.

Main duties of the job

Working as part of our friendly and efficient Business, Management and Administration Team within Medical Physics & Clinical Engineering, the Office Supervisor & PA supports the Head of Department. The successful candidate will provide high quality administrative and organisational support to effectively deliver services, working closely with the Head of Department and other Senior Managers. Key duties include secretarial and PA activities, developing, maintaining and managing office and information systems in support of the Department, preparing and distributing agenda and minutes, organising follow up actions, and supervising a secretarial team.

Job responsibilities

• Excellent organisational skills with the ability to work independently and as part of a team.
• Effective supervisory skills, be highly motivated and lead by example to motivate other team members.
• Prioritise own workload and, where appropriate, that of the team.
• Able to manage a variety of tasks with competing deadlines.
• Highly developed interpersonal skills with confidentiality and to communicate clearly at all levels.
• Exercise judgement when dealing with enquiries, escalating appropriate issues.
• Appropriate typing/IT qualification or equivalent.
• Support and sustain the department's practices with efficient administrative protocols, processes and procedures.
• Have an excellent knowledge of supervisory/PA role.
• Be aware of the Trust's policies and procedures including Recruitment and Selection, Conduct and Discipline, Annual Leave, Confidentiality.

Qualifications

• Relevant organisational and supervisory experience.
• Strong communication and interpersonal skills.
• Proficiency in office software and information systems.

About us

The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safe treatment and care to every patient. Our vision is to provide specialist, integrated care. We operate under The Leeds Way, our values and behaviours. Our five values are Patient centred, Collaborative, Fair, Accountable, Empowered. We recruit exceptional people to deliver outstanding services and create a diverse and inclusive environment where everyone feels valued.

Sponsorship eligibility

Leeds Teaching Hospital NHS Trust is unable to provide sponsorship for skilled worker visa applicants who do not meet the eligibility criteria or salary threshold. Please review the guidance before applying.