Personal Assistant

Personal Assistant
Glasgow 2-3 days per week
£290 per day inside IR35

Role Description:

We are seeking a highly organized and proactive Executive Assistant (EA) to provide comprehensive executive-level support to senior leadership. The EA will manage daily operations, coordinate complex schedules, oversee confidential communications, and act as a trusted partner to ensure seamless execution of business priorities. This role requires exceptional judgment, strong communication skills, and the ability to operate in a fast-paced, dynamic environment with competing priorities.

Key Responsibilities
1. Executive Support & Calendar Management
* Manage complex calendars, meetings, and appointments with proactive conflict resolution.
* Organize internal and external meetings, workshops, and leadership sessions including agenda preparation and documentation.
* Coordinate travel (domestic & international), visas, itineraries, and logistical arrangements.
2. Communication & Correspondence
* Serve as the primary point of contact for senior stakeholders, clients, and internal teams on behalf of the executive.
* Draft, review, and edit high-quality emails, presentations, reports, and executive communication.
* Handle confidential and sensitive information with discretion and professionalism.
3. Meeting & Event Coordination
* Prepare briefing packs, pre-reads, and materials for leadership meetings.
* Attend meetings to capture minutes, actions, decisions, and ensure timely follow-up.
* Assist in organising offsites, town halls, business events, and stakeholder engagements.
4. Operational & Administrative Excellence
* Manage expense reports, invoices, procurement, and budget tracking for the executive office.
* Maintain and streamline processes for document management, record keeping, and governance.
* Coordinate with HR, IT, Facilities, and Finance teams for operational requirements.
5. Stakeholder Management
* Build strong relationships across teams, departments, and external partners.
* Effectively prioritise communication and act as a liaison between executives and key stakeholders.
* Anticipate executive needs and proactively identify issues requiring attention.
6. Business Support & Project Coordination
* Support special strategic or administrative projects assigned by the executive.
* Conduct basic research, prepare summaries, and support decision-making materials.
* Track KPIs, progress updates, and business actions on behalf of leadership.

Required Skills & Experience
Professional Experience
* 4-10+ years of experience as an Executive Assistant, Personal Assistant, or Business Support Specialist, preferably in corporate, banking, consulting, or technology environments.
* Proven ability to manage multiple senior stakeholders in a Matrix organisation.

Technical Skills
* Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
* Experience with collaboration tools (MS Teams, SharePoint, Confluence, Zoom).
* Ability to prepare high-quality presentations, reports, and business documents.

Soft Skills
* Outstanding communication skills (written & verbal).
* High emotional intelligence with strong relationship management.
* Strong organisational, prioritisation, and time management skills.
* Ability to handle sensitive information with absolute confidentiality.
* Calm under pressure with a proactive and solution-oriented mindset.

Please send latest CV

LA International is a HMG approved ICT Recruitment and Project Solutions Consultancy, operating globally from the largest single site in the UK as an IT Consultancy or as an Employment Business & Agency depending upon the precise nature of the work, for security cleared jobs or non-clearance vacancies, LA International welcome applications from all sections of the community and from people with diverse experience and backgrounds.

Award Winning LA International, winner of the Recruiter Awards for Excellence, Best IT Recruitment Company, Best Public Sector Recruitment Company and overall Gold Award winner, has now secured the most prestigious business award that any business can receive, The Queens Award for Enterprise: International Trade, for the second consecutive period.