Personal Assistant

Job Description:

PersonalAssistant (Contract) - Nottingham

Contract: Full-time, 5 days on-site

Duration: 3-month contract (with a major UK retailer)

Location: Nottingham

Rate: Dependent on experience.

Overview:

We're seeking an experienced and highly organised Personal Assistant to provide first-class support to three senior directors within the People Leadership team including the Vice President of People Operations, Vice President of Organisation Effectiveness, and the People Director for Retail and Operations.

This is a key role supporting senior stakeholders and ensuring day-to-day operations run seamlessly. You'll manage busy diaries, coordinate meetings, and act as the go-to person for a wide range of administrative and organisational needs.

Key Responsibilities

• Diary and Meeting Management: Coordinate complex, high-volume schedules, prioritising effectively and adapting quickly to last-minute changes.
• Meeting Coordination: Organise agendas, logistics, and follow-ups for leadership and functional meetings.
• Stakeholder Liaison: Serve as the first point of contact for internal and external partners, representing the directors with professionalism and discretion.
• Travel and Expenses: Manage travel arrangements and expense reporting with accuracy and efficiency.
• Confidential Support: Handle sensitive HR and people-related matters (eg performance, payroll, and employee changes) with complete confidentiality.
• Administrative Processes: Support HR administration, including onboarding, contract changes, leavers, and maintaining accurate employee records.
• General Office Support: Maintain organisational charts, distribution lists, and filing systems; liaise with IT as needed.
• Collaboration: Partner with the wider PA network across the business to ensure seamless support and provide cover when required.

About You

• Exceptionally organised, with a strong eye for detail and the ability to juggle multiple priorities.
• Proactive, adaptable, and able to anticipate needs before they arise.
• Professional and discreet, with experience handling confidential information.
• A confident communicator, comfortable engaging with senior stakeholders.
• Positive, collaborative, and solutions-focused with a can-do attitude.
• Previous PA/EA experience in a fast-paced, corporate environment is essential; experience supporting multiple leaders is highly desirable.

This is an exciting contract opportunity to join a leading retail brand in Nottingham, working on-site five days a week.

If this sounds of interest to you, apply today!

£ 220.00/day

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