Personal Assistant - Band 4

Your new company
Hays are delighted to be recruiting on behalf of a large public sector organisation based in Belfast City Centre for a Band 4 Personal Assistant. This is an excellent opportunity for an experienced administrator to join a busy team and provide high-level administrative and diary management support within a professional office environment.

Your new role
As Personal Assistant, you will provide dedicated support to senior management, ensuring the smooth coordination of daily activities and key organisational projects. This is a varied role requiring excellent organisation, attention to detail, and the ability to manage competing priorities.

• Managing the diaries of the Director and Assistant Director, coordinating meetings and appointments.
• Collecting, collating and issuing agendas and supporting papers for Senior Management Team meetings.
• Organising and facilitating meetings, including preparation of documentation and follow-up actions.
• Providing project support for workforce planning activities.
• Supporting the Workforce Project Team Leader and Project Support Officer with a range of administrative tasks.
• Liaising with internal and external stakeholders across the organisation.
• Maintaining accurate records, documentation and correspondence.
• Providing general administrative support to ensure the effective operation of the department.

What you'll need to succeed

• Previous experience in an administrative or personal assistant role.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
• Experience organising and coordinating meetings, including preparation of agendas and meeting papers.
• Strong communication and interpersonal skills with experience engaging with a range of stakeholders.
• Excellent organisational skills with the ability to prioritise workload effectively.
• High level of accuracy and attention to detail.

What you'll get in return

• Immediate start available.
• Belfast City Centre location with excellent transport links.
• £14.06 per hour.
• Full-time public sector opportunity.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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