Personal Assistant - 12 month FTC

Job Overview

Support 3 Partners and a group of managers by providing administrative, business and personal assistance to become an integral member of the support team.

Responsibilities

• Maintain and co coordinate diaries of Partners and group members, providing effective time management approach
• Arrange and co coordinate internal and external meetings and events, liaising with delegates, booking boardrooms and arranging refreshments/equipment as necessary
• Organize extensive business travel, including visas, hotel accommodation, preparation of itineraries, and car arrangements
• Liaise with clients for meetings, presentations and reports
• Act as first point of contact for clients by receiving, screening and routing all incoming telephone calls, correspondence and mail
• Liaise with high level Partners, both internally and externally
• Act on the Partners and Managers on a range of issues and projects on their behalf
• Monitor e mails and meeting invitations of Partners and reply on their behalf when needed
• Monthly billing for the team and work with a Director to ensure all PS fees are raised and there is no shortfall
• Perform conflict checks and client take on via CTO2
• Use CRM to maintain accurate client/target information and manage the pipeline
• Liaise with the marketing team, issuing seminar invites and supporting events as necessary
• Support the production and management of tenders and bid documents
• Take minutes at meetings when required
• Complete expense reports in a timely manner
• Provide an exceptional client experience and support client initiatives within the firm, being responsive and helping to create a positive impression at all touch points
• Assist with Finance Management by raising invoices and managing the client fee portfolio
• Assist with client Risk Management by updating and maintaining risk databases

Qualifications & Skills

• Intermediate to advanced level of Word, Excel and PowerPoint
• Fast and accurate typing skills
• Experience in or ability to learn Outlook, Workday, CRM and CTO2
• Ability to manage and prioritise tasks
• Understanding of the Group's and Firm's environment, structure and culture
• Ability to identify and evaluate problems and approach them effectively

We support your development and offer agile working arrangements that suit your needs.