Payroll Operations Manager (m/f/d)

Are you interested in becoming part of one of Europe's fastest-growing companies and interested in managing a smooth payroll service for our Epassi Germany businesses? Then you should continue reading.
Hansefit has been part of the Epassi Group since 2024, and we are currently seeking a Payroll Operations Manager to join our team in Bremen or Hamburg, Germany.

Epassi's purpose is to boost everyday well-being. We are the market leader in mobile payments for employee benefits in Northern Europe - our solution combines all the benefits into one mobile app. Epassi's team is made of highly skilled people, from top business developers, designers, and software engineers to passionate sales, marketing, and customer support professionals. Epassi is awarded by the Financial Times as one of the fastest growing companies in Europe.

As a Payroll Operations Manager, you are primarily responsible for managing the end-to-end payroll service & support in Germany (assisting with other countries' payroll services as and when needed). The main focus will be standardizing payroll operations and driving continuous improvement initiatives.

Payroll Operations Manager (m/f/d)
Hamburg, Bremen / Hybrid

You'll be successful in this role when you are:

• Implementing a new payroll vendor/platform in Germany, setting up and further developing standardized payroll processes in line with group policies
• Assisting in further implementations of new platforms as well as new/standardized/
  harmonized payroll-related policies and procedures in other countries
• Supporting and guiding other stakeholders in the Epassi Group of new and/or updated
  best practice ways of working in delivering payroll services
• Acting as the main point of contact for various individual employee
  concerns/questions
• Supporting the payroll-dependent execution and outcome of regular compensation,
  benefit processes and compliance-based areas, including annual salary reviews, Bi-
  annual incentive scheme pay-outs and Pay Transparency Directive compliance
• Co-ordinating travel expense management with a view to harmonizing and
  standardizing ways of working practices from an Epassi Group perspective
• Co-defining and facilitating a global payroll information management approach for our
  key stakeholders, including ad hoc reports, dashboards, KPIs, etc.
• Working and improving solutions according to defined service delivery and
  management philosophy

Wir haben tolle Benefits

• Individuelle Entwicklungsmöglichkeiten
• Kostenlose Nutzung der Hansefit-App
• 30 Urlaubstage pro Jahr bei einer 5-Tage-Woche
• Flexible Arbeitszeiten & flexibler Arbeitsort
• Nutzung der Babbel-App
• JobRad-Leasing
• Regelmäßige Teamevents

Fähigkeiten und Anforderungen

You're a great fit if you have:

• University degree in Finance, Economics, HR or related subject
• 5-10 years of proven experience in implementing and/or managing payroll operations
  in Germany (including German labor law & tax specifics)
• Great understanding of payroll processes in the context of HR master data
  requirements and integrations to global HR systems of record/reference
• Demonstrable knowledge & experience of implementing & working in an HR shared
  services model set-up
• Experience with Service Level Agreements for payroll processing, case management (Jira or ServiceNow), knowledge management (Confluence, SharePoint), AI support or RPA is being considered, HRIS (HiBob)
• Very high proficiency in both English & German (spoken & written)
• Experience of working with or managing external global/ European payroll platforms
  would be highly beneficial
• Ability to communicate clearly and engage a diverse audience, including senior
  stakeholders
• Highly skilled knowledge in the MS Office suite (particularly MS Excel), knowledge of HiBob is a plus
• Team & solution orientation, with analytical thinking & proactive mindset, especially in a fast-paced changing environment

Why you should work with us:

• We are a fast growing tech company; you will have a chance to impact on many meaningful things and grow together with us as a professional
• We have an inspiring & supportive culture, and we take care of the wellbeing of our employees
• We take care of the professional development of Epassians by creating a personal development plan individually and supporting development by
  providing a yearly budget
• We have a unique team environment - international, motivated, supportive colleagues with a great sense of humor
• Competitive salary and benefits package
• Flexible work arrangements, including hybrid work options
• If you are a proactive and business-oriented legal professional looking for a challenging and rewarding opportunity, we would love to hear from you!

Patricia Kobylanska Kontaktperson

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