Payroll Officer

About the role

We are seeking an experienced Payroll Officer to join our Payroll Team and support the accurate and timely delivery of weekly and monthly payrolls across the Trust. This role is ideal for someone with hands on payroll experience who can work confidently and independently, applying NHS Terms and Conditions and statutory payroll regulations with minimal supervision. The successful candidate will play an active role from day one, helping to maintain service continuity and ensure employees are paid accurately and on time.

Main duties

• Provide an accurate payroll and pension service to the Trust, ensuring that data is prepared and input into ESR in a timely and accurate manner and within the timetables set within the payroll processing calendar, ensuring that all employees are paid in a timely manner.
• Analyse and interpret complex payments (for example, following pay awards, organisational change, re gradings, etc). Investigate pay queries and analyse detailed data to identify errors and discrepancies. Inform individuals of overpayments and negotiate how monies are recovered.
• Using under pinning knowledge ensure the processing, correct application and calculation of tax, national insurance, pension, sickness, maternity, paternity and statutory deductions (e.g. court, council tax, child support deductions) etc are accurate and comply with statutory and organisational requirements, escalating and liaising with internal & external bodies where necessary.
• Maintain accurate sickness absence and entitlement records for each employee. Advise the employee and manager of any half and no pay situations and maintain a deemed pensionable pay record as necessary.
• Ensure that changes to employees details and pay and any payments made are done so in line with the correct authorisation procedures detailed within the department, by means of the Trust's authorised signature list.
• Check and verify payroll and associated input/output prior to distribution of payslips and related documentation and check exception reports for items of materiality, taking any necessary action to make good financial discrepancies, which will in turn ensure budget reports are an accurate reflection of expenditure/income.

Essential person specification requirements Qualifications

• Sound educational background (4 GCSEs, grade C or above including Maths)
• NVQ Level 3 in Payroll or equivalent relevant experience

Experience

• Experience of working with computer software programmes such as Microsoft Office, e mail and internet.
• Knowledge of ESR system.
• Experience of working in a busy office environment and responding to competing demands.
• Awareness of NHS Terms and Conditions of Service, including Agenda for Change and Medical and Dental.
• Significant experience of working as a Payroll officer.

Knowledge and Awareness

• Understanding and knowledge of dealing with sensitive and confidential issues, work policies and procedures (Data Protection Act).
• In depth knowledge and understanding of payroll systems, procedures and current legislation (manual and computerised), including calculating payroll payments from gross to net.
• Knowledge of statutory regulations - PAYE, NIC, SSP, SMP, SAP, SPP.

Our benefits

• Access to the NHS pension plan
• Generous holiday allowance of 27 days plus bank holidays, increasing with 5 and 10 years of service
• Exceptional employee health and wellbeing services
• Extensive benefits and support, including:
  • Onsite nurseries and childcare salary sacrifice scheme
  • Home electronics scheme
  • Cycle to work scheme - subject to eligibility criteria
  • Car lease salary sacrifice scheme - subject to eligibility criteria
  • Working carers support and advice, carers network and carers passport
  • Flexible working options and family and carer friendly policies
  • Established staff networks, including LGBTQ+ and Race Equality
  • Career progression, training and support

Skilled worker sponsorship

You can find out more about skilled worker and health and care visas on our careers site.