Payroll & Benefits Administrator - UK + Ireland

• This role supports the smooth running of the HR Shared Service Centre through efficient payroll administration
• Working with local HR and the HR Operations to deliver accurate and timely information

Payroll administration

• Process the end-to-end payroll for UK - x3 payrolls (2 monthly and 1 quarterly) and x2 Ireland payrolls (1 monthly and 1 weekly), cross checking all changes against information provided by the HR Operations team and our HR system
• Ensuring correct upload of information from our HR System SuccessFactors to our payroll systems. (ADP and AccessHR)
• Administer statutory payments such as
  • UK: Statutory Sick Pay (SSP), Maternity Pay (SMP), Paternity Pay (SPP) etc.
  • Ireland: Illness Benefit, Maternity Benefit, and Paternity Benefit.
• Manage any manual payments and advances to ensure these are reclaimed and accounted for
• Conducting variance analysis and checking of payslips pre commit
• Reconcile payroll elements and prepare reports for audits and finance
• Manage any monthly HMRC/ROS submissions plus assist payroll supervisor with year-end processes including P60s, P11Ds (UK), and P21s (Ireland)
• Have the knowledge to manage all payrolls to provide cover or alternate when required
• Sending out payslip emails
• Completing ONS Survey requests
• Administering the payroll inbox - Timely responses to HR and employee queries regarding payroll related queries, pay, tax codes, and deductions
• Supporting ad-hoc administration requests and other tasks as reasonably requested by your manager

Benefits Administration

• Submitting pension contribution and change data to the pension providers
• Liaise with external providers, pension schemes, and benefits administrators
• Raise Po's for invoice approvals via Ariba
• Sending out third party benefit reports
• Issuing eye care vouchers and maintaining the tracker
• Supporting HR Centre with support in preparing Po's for Long Service Awards
• Supporting payroll supervisor with Zenith (car) process - Eligibility file, raising PO's and ad hoc admin
• Support payroll supervisor with reconciliation of all benefits

Data management and accuracy

• Maintain data integrity through accurate entry and updates to our payroll systems and any supporting systems
• Ensure all starters, leavers and payroll related changes are added to the relevant payroll trackers
• Produce standard monthly reports to prescribed deadlines
• Maintain employee files and archived records
• Maintaining data privacy and confidentiality in handling employee information

Compliance and governance

• Ensure monthly SOX controls are actioned correctly and signed off, and submitting any information to Audit as requested
• Supporting reports, audits and service reviews if required
• Achieve agreed SLA's to deliver excellent customer service
• Keeping up to date with changes in payroll regulations and statutory rates to ensure compliance with new requirements
• Assist in the review and creation of guidance documents, knowledge articles, process guides, templates, standard letters, SOP's and FAQs
• Ensure compliance with data protection

Essential

• Proven experience in UK and/or Ireland payroll administration, ideally from a complex and large business
• Understanding of payroll processes and standards
• Strong knowledge of payroll software (ADP, AccessHR)
• Strong Excel skills and ability to work with large data sets
• Strong written and verbal communication skills
• Problem solving skills
• Team collaboration
• Excellent attention to detail and numerical accuracy
• Ability to manage sensitive data with confidentiality and integrity
• Proactive and confident to suggest new ideas and process improvements
• Ability to adapt to change

Desirable

• Experience of using HR systems, particularly SAP Success Factors
• Familiarity with HMRC and Revenue Commissioners systems and portals
• CIPD, CIPP, or IPASS qualification (or working towards) is desirable
• Bachelors degree or equivalent
• Experience with auto-enrolment pensions (UK) and PRSA schemes (Ireland)