Patent Administrator

Patent Administrator - London

Our client is a leading intellectual property firm with a strong reputation for technical excellence, collaboration and an inclusive culture. The firm is well known for investing in its people, supporting wellbeing and offering a genuinely supportive environment for IP professionals.

The Role

This is a key opportunity to join a well-established Records & Formalities team, supporting patent work from first filing through to grant. Working closely with attorneys and senior team members, the role plays a vital part in ensuring accuracy, compliance and smooth case progression across a busy patent practice.

Key Responsibilities

• Distributing incoming correspondence and filings (rota-based)
• Docketing deadlines and maintaining accurate case records
• Entering new patent cases onto the IP system
• Checking and filing EP, PCT, GB and opposition applications
• Filing via EP 2.0, My EPO and ePCT
• Performing formalities checks on EPO, WIPO and UKIPO correspondence
• Liaising with attorneys on patent queries and updates
• Processing client instruction changes and online fee payments
• Producing filing estimates and completing post-filing checks
• Supporting and training junior team members

Requirements

• Experience in a patent records or formalities role within an IP environment
• Strong understanding of patent procedures
• Experience using Inprotech
• Excellent attention to detail and deadline management
• Confident communicator with strong organisational skills
• Strong Microsoft Office skills
• CIPA Administration Certificate desirable but not essential