Part Time Admin Support (London)

About

We are seeking a proactive and highly organisedAdministrative Support professional to join our London studio on a part-time basis. This is a varied, business-wide role at the heart of our day-to-day operations, supporting reception, administration, and studio coordination activities. The successful candidate will play a key role in ensuring the smooth running of the office, maintaining front-of-house excellence, and providing essential support across teams. Working closely with the studio management team, this position offers the opportunity to take ownership of core administrative functions while contributing to a collaborative and fast-paced working environment.

Tasks & Responsibilities

Reception Role (Business-wide role)

• Switchboard (coordination with Leeds)
• Managing the reception inbox
• Managing the secretarial inbox
• Dealing with outgoing post (when required)
• Dealing with couriers

Note: Reception switchboard and inbox coverage must be maintained 5 days per week, between 8:30am-5:00pm. Working days and hours should align to support this coverage.

General Administration (London)

• General admin support within the studio
• Booking train tickets and accommodation for awards and events (following PO approval)
• Booking train tickets and accommodation for project-related business travel (following PO approval)
• Ordering consumables in conjunction with accounts (e.g. stationery and office supplies).

Facilities (London)

• Organising access cards
• Topping up and cleaning the coffee machine
• Supporting liaison with management company and landlord.

Events and BD (Business-wide)

• Assisting in organising BD events such as BCO, MIPIM, and UKREiiF
• Preparation and submission of POs to accounts.

Ad Hoc Support

• Ad hoc support as necessary during the working day, coordinated with the studio management team