PA to the Headmaster & CEO

Package Description

We are seeking an experienced, highly organised and forward thinking PA to join Strathallan in the pivotal role of PA to the Headmaster & CEO. This is a varied and rewarding position at the heart of a busy and ambitious school community, offering the opportunity to work closely with senior leadership and contribute meaningfully to the smooth running of the School.

The successful candidate will possess exceptional interpersonal and communication skills, providing a warm, professional and efficient service to parents, visitors and colleagues alike. Acting as a key point of contact, the post holder will manage a wide range of administrative and organisational responsibilities with discretion, accuracy and a strong sense of initiative.

No two days will be the same; the role requires someone who is adaptable, calm under pressure and able to respond positively to the fast paced and often unpredictable nature of school life. The ability to anticipate needs, prioritise effectively and maintain the highest levels of confidentiality is essential, alongside a willingness to take ownership of tasks and see them through to completion.

While experience within an educational setting would be advantageous, it is by no means essential. We welcome applications from individuals with strong administrative and organisational experience from a range of professional backgrounds, who are keen to bring their skills into a dynamic and purpose driven environment.

Key Responsibilities

• Provide comprehensive, proactive and highly confidential administrative support to the Headmaster.
• Manage the Headmaster's diary, appointments and correspondence, ensuring effective prioritisation and forward planning.
• Act as the first point of contact for the Headmaster, responding to routine enquiries and directing more complex matters appropriately.
• Draft, prepare and manage correspondence, reports, presentations and documentation on behalf of the Headmaster.
• Ensure the Headmaster is fully prepared for all meetings, with relevant papers, briefings and notes provided in advance.
• Arrange and co ordinate travel, accommodation and itineraries, including visa requirements where necessary.
• Organise meetings and events, including preparing agendas, taking accurate minutes, and overseeing hospitality arrangements.
• Support the delivery of key school events involving the Headmaster, including Speech Day and formal entertainments.
• Liaise effectively with parents, Governors, senior leaders and external stakeholders on behalf of the Headmaster.
• Maintain and develop efficient administrative systems, ensuring compliance with data protection requirements.
• Manage pupil records and produce relevant reports and distribution lists in collaboration with Admissions.
• Co ordinate the Headmaster's expenses, budgets, and associated administrative processes.
• Support project work and undertake research as directed by the Headmaster.
• Manage and prioritise the Headmaster's workload within the context of a busy, seven day boarding environment.
• Oversee Reception operations, ensuring appropriate cover and a high standard of front of house service.

Hours of Work

• The normal working hours are 08.45 - 17:00 (Monday-Friday) with a break for lunch.
• There may be an occasional requirement for flexibility in working hours to support the needs of the school.
• The postholder will be required to work up to six Saturdays per year (8.30am to 12.30pm) to provide weekend reception cover as part of the wider Administration team.
• Ideally this role would commence on or around the 15th of June, however a later start date can be discussed.