Operations Coordinator

Company Description

Part of Veolia Group, Veolia Water Technologies & Solutions brings together experienced professionals in pursuit of the same goal: to solve the toughest water, wastewater and process challenges around the globe. We're always looking for passionate and creative people to help us in this mission!

Job Description

Responsible for coordinating operational activities across departments and ensuring smooth day-to-day administration in operations.

Administrative Operations & Process Management

• Coordinate daily administrative activities across multiple departments to ensure smooth operations.
• Maintain and update administrative procedures, templates, and documentation.
• Provide administrative liaison support between departments to facilitate efficient workflow.

Project & Administrative Support

• Provide administrative support to Managers on project activities.
• Coordinate meeting schedules, agendas, and documentation across projects.
• Maintain project files and administrative records.

Travel & Logistics Coordination

• Manage end-to-end travel and visa arrangements for all departments.
• Optimise travel costs.
• Maintain travel compliance and policy adherence.
• Track and report on travel expenditure and logistics efficiency.

Project & Resource Support

• Provide operational support to Managers on project coordination.
• Coordinate administration across projects.

Operational Coverage & Business Continuity

• Provide operational coverage on administrative functions.
• Coordinate with the administration team lead to manage holiday coverage and maintain service levels.
• Ensure meeting rooms and facilities are operationally ready and properly equipped.

Process Improvement

• Identify opportunities for operational efficiency improvements.
• Support the implementation of new systems and processes.

Additional Operational Duties

• Any other operational coordination duties as required to support business objectives.

Additional Information

All your information will be kept confidential according to EEO guidelines.

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.