Operations Administrator

Operations Administrator

Location: Forfar, Angus

Job Type: Temporary

An excellent opportunity has arisen for an organised and proactive Operations Administrator to join a busy operations team within an established organisation supporting the energy and industrial services sector.

This role would suit someone who enjoys working in a fast-paced environment, can confidently manage multiple priorities, and takes pride in keeping documentation, systems and operational processes accurate and up to date.

Working closely with the Operations and Workshop teams, the Operations Administrator will provide essential day-to-day administrative support across equipment movements, certification, work orders, sales orders and operational records.

The successful candidate will be responsible for a varied workload, including:

• Preparing delivery notes, equipment dispatch documentation and equipment return notes
• Processing equipment rental returns and updating internal systems
• Preparing work order job packs
• Producing and maintaining equipment certification and certification packs
• Updating certification registers, expiry dates and associated electronic records
• Maintaining personnel training and competency records
• Updating sales orders and equipment off-hire information
• Liaising with third-party suppliers regarding equipment off-hire dates
• Allocating equipment against sales orders
• Preparing cargo and dispatch documentation
• Reviewing and filing completed purchase orders
• Completing general system data entry and maintaining accurate records
• Updating customer and supplier portals relating to equipment dispatches and returns
• Sending completed equipment return documentation to customers end tag for the previous entry. Let's correct it properly: xml
• Sending completed equipment return documentation to customers
Continuing the list:-
• Supporting asset disposal administration
-
• Answering incoming telephone calls and directing enquiries professionally
-
• Providing wider administrative support to other departments when required
After the list, we keep the paragraph about health, safety, etc.Then the second heading "About the Candidate".Paragraph describing the ideal candidate.Then paragraph "They should demonstrate:". Then a list of bullets for the attributes.After the list, paragraphs about ERP experience and education requirements.Third heading "Why Apply?".The final paragraph about the opportunity and benefits, and the last paragraph about who might fit.In the "Why Apply?" section, we have to remove the sentence that says "Apply today to find out more about this Operations Administrator opportunity in Angus".Thus the final formatted description string is:

Operations Administrator

Location: Forfar, Angus

Job Type: Temporary

An excellent opportunity has arisen (rest of paragraph) The Role

Working closely

The successful candidate will

• Preparing delivery notes, equipment dispatch documentation and equipment return notes
• Processing equipment rental returns and updating internal systems
• Preparing work order job packs
• Producing and maintaining equipment certification and certification packs
• Updating certification registers, expiry dates and associated electronic records
• Maintaining personnel training and competency records
• Updating sales orders and equipment off-hire information
• Liaising with third-party suppliers regarding equipment off-hire dates
• Allocating equipment against sales orders
• Preparing cargo and dispatch documentation
• Reviewing and filing completed purchase orders
• Completing general system data entry and maintaining accurate records
• Updating customer and supplier portals relating to equipment dispatches and returns
• Sending completed equipment return documentation to customers
• Supporting asset disposal administration
• Answering incoming telephone calls and directing enquiries professionally
• Providing wider administrative support to other departments when required

The Operations Administrator will also

About the Candidate

The ideal candidate will have previous administrative experience

They should demonstrate:

• Strong organisational and time-management skills
• Excellent attention to detail
• The ability to manage several tasks simultaneously
• Confidence working under pressure and to deadlines
• Good problem-solving abilities
• A professional telephone manner and good customer service skills
• Confidence using Microsoft Outlook, Word and Excel
• A collaborative approach and willingness to support colleagues
• A positive attitude towards learning new systems and processes

Previous experience using an ERP or operations management system

Applicants should also have an appropriate standard of education in English and Mathematics (National 5 or equivalent).

Why Apply?

This is an excellent opportunity for an administrator looking to become an integral part of a hands on operational environment

For someone who is organised, dependable and enjoys being at the centre of a busy team, this could be an excellent career move.

Note: we keep the hyphen in "fast-paced" and similar phrases as a plain hyphen. We removed the final sentence in the "Why Apply?" section that says "Apply today to find out more ".Now we need to embed the string in JSON appropriately: json "FinalAction": "RefinementRequired","FormattedDescription": "

Operations Administrator




Location:
" ,"IsExpired": false Make sure each newline inside the string is escaped as
. Also be sure to escape any double quotes inside the string (none here). The final JSON object is the output.Given the instructions, the final JSON that should be output is: