Operations Administrator

1.1. Description

Working as part of an Administration management team, you will play a key role in the business's day-to-day operations. As part of a small team, you will become familiar with the Tyre Sealant business. The role is based in the Spanish office.

The role is available on a six-month basis and could extend to a permanent role.

1.2. Tasks

The applicant will be expected to perform the following core tasks

• Work in a team that manages the logistics of OKO Global. This includes Sales order processing, identifying and submitting purchases as well as warehouse coordination;
• Take ownership of sales orders and manage them accordingly. This includes;
• Liaising with customers with respect to special requests, order amendments, delays or any other type of update related to the order;
• Entering orders into the factory and supporting them with any troubleshooting;
• Entering orders into the OKO Global order management system;
• Manage stock levels;
• Liaise with suppliers, create purchase orders and discuss delays with management
• Coordinate and oversee the shipping of order(s) internationally;
• Handover of orders to the accounting team; and
• Prompt identification of issues and addressing said issue(s) or escalating issue(s) appropriately.

1.3. Skillset and Experience

Hardworking and reliable;

Good problem solver with an analytical mindset;

Pleasant and enthusiastic;

Fluent in English communications skills; written and on the phone;

Ability to work under pressure and prioritise efficiently;

IT skills with good working knowledge of MS Word and MS Excel;

Non-essential IT skills and experience include

o Experience with Salesforce; and

o Working knowledge of MS Outlook.

Experience is not required.

We ask that all applicants kindly attached an English C.V to their applications.