Office Support Coordinator

JOB SUMMARY

To be successful in this role, the Office Support Coordinator will be personable, well-organized, and possess great time management skills. The Office Support Coordinator (OSC) will contribute to the efficiency of our business by providing timely support to the members of the SLT and general tasks assigned in relation to business operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Make travel and accommodation arrangements for outgoing and incoming travel
• Calendar management for the C Suite and accommodations
• Assist the Chairman of the Board with occasional administrative tasks
• Assist in preparation and set-up of AGM, Board and other meetings
• Primary point of contact for vendors, customer and general visitors to the company
• Provide vendor management inclusive of tracking vendor maintenance scheduling for the office
• Schedule repairs and maintenance of office equipment with external vendors and follow-up as necessary
• Support finance with payment processing requests, general ledger inquiries and payroll administration
• Prepare expense reports for approval
• Maintain adequate stocks of office and kitchen supplies
• Manage and distribute post delivered to the office to employees
• Any other job-related duties as from time to time assigned

SKILLS & ABILITIES

• Excellent computer software skills including MS Office
• Excellent verbal and written communication skills
• Demonstrate discretion and confidentiality
• Ability to prioritize tasks and multitasks in a high paced environment
• Outstanding organizational skills

EDUCATION and/or EXPERIENCE

• Bachelor's Degree preferred but not essential
• 3 years' experience working as an administrative professional or similar role