Office Manager & Personal Assistant to COO - Dynamic, High-Growth Wealth Management

Calling all experienced Office Managers! An exceptional opportunity has arisen to join a highly regarded boutique wealth management firm in the heart of Central London as Office Manager & Personal Assistant to COO.

This is a senior, high-impact role at the centre of the business. You will be working closely with senior leadership while shaping a best in class office environment. It will suit an experienced, polished, proactive and detail driven Office Manager/PA who takes pride in delivering excellence and thrives in a fast paced, professional setting.

You will take ownership of the smooth day to day running of the office, ensuring a seamless and professional experience for both colleagues and clients, while providing dedicated support at senior leadership level.

• Overseeing daily office operations, ensuring a highly organised, efficient and client ready environment
• Line managing and supporting the Receptionist, maintaining exceptional front of house standards
• Managing suppliers, office facilities, and key external relationships
• Acting as the main point of contact for building management, coordinating access, requests and compliance matters
• Driving continuous improvement of administrative processes, policies, and operational standards
• Taking ownership of office Health & Safety, ensuring all procedures are up to date and compliant
• Managing office budgets, tracking expenditure, and supporting expense and invoice processes
• Maintaining secure, accurate and compliant filing systems
• Supporting the delivery of internal and external events, as well as team initiatives and social activities
• Providing high level diary management and administrative support to senior leadership (COO level)
• Coordinating key meetings, including agenda preparation, stakeholder management, and minute taking
• Organising regular review meetings with external partners and stakeholders
• Supporting team administration, including oversight of holiday and absence tracking

• Experience managing a serviced building
• Confident, experienced, gravitas, able to manage up
• Highly organised with exceptional attention to detail and a commitment to quality
• A confident self starter who takes ownership and uses initiative
• Professional, discreet and comfortable working closely with senior stakeholders
• An excellent communicator with strong interpersonal skills
• Proactive, resourceful and solutions oriented
• Able to manage multiple priorities and remain calm under pressure
• A strong team player with a collaborative approach
• Proficient in Microsoft Office (Excel, Word, PowerPoint)

This role is fully office based (5 days per week) and offers an excellent opportunity for someone looking to step into a broad, influential position within a high quality professional environment.