Office Manager

• Position: Office Manager
• Salary: £28,000 - £35,000
• Location: Horsham
• Hours: Monday - Friday
• Benefits: On-site parking

An established technical services organisation is seeking a proactive and highly organised Office Manager to support the smooth running of day to day operations. This role combines office management, HR administration, finance support, and operational coordination.

Office Manager responsibilities

• Coordinate the monthly payroll process by liaising with external payroll and pension providers.
• Oversee the upkeep of the office building, grounds, and general facilities, working with suppliers and contractors when required.
• Manage administrative processes such as post handling, stationery ordering, filing, and supplier payments.
• Maintain staff records, including benefits administration (e.g., healthcare schemes, pension contributions, life assurance).
• Monitor office budgets and ensure cost effective operation of office services.
• Maintain compliance with GDPR, data protection requirements, and internal documentation protocols.
• Ensure invoices are created accurately and issued in accordance with contractual timelines.
• Maintain financial tracking sheets to monitor work orders, billing schedules, and customer invoicing.
• Support monthly accounts updates, basic reporting tasks, and other finance administration as needed.

Skills & experience required

• Experience in an Office Manager, Business Manager, Operations Coordinator, or Administrative Management role.
• Bookkeeping or accountancy training, or demonstrable experience supporting finance and invoicing processes.
• Strong working knowledge of HR administration and employee lifecycle procedures.
• Background in managing suppliers, facilities, and external service contracts.
• Solid understanding of GDPR, data protection, and compliance frameworks.
• High proficiency in Microsoft Office, particularly Excel, and experience with administrative systems.
• Experience working within a small business or growing organisation is advantageous

Wild Recruitment Ltd T/A First Recruitment Services is acting as an employment agency in relation to this vacancy.