Office Manager / Document Controller - contract until March 2026

An Experienced Office Manager / Document Controller

Your new company
Our client, an established London-based construction company, is currently working on a project in Shinfield. As an office manager, you will require excellent written and verbal communication skills and the ability to build good relationships with the site team and other contractors. You will be expected to take ownership of the tasks and projects set out by your line manager.
Main Roles and responsibilities

• The office manager role revolves around various admin tasks and document control.
• The role will require uploading documents onto the system following the protocol, creating cover sheets, downloading drawings and documents, tracking the latest revisions and approvals, dealing with rejected documents and comments etc.
• These tasks will be done using software such as Aconex, Asite, 4 Projects.
• Maintaining the structure and filling systems across the project and ensuring the general instructions are followed by all
• Collating, filing, and scanning all personnel documentation following GDPR
• Maintaining and tracking site personnel movements for weekly timesheets and reports
• Responsible for logistics - booking and managing deliveries (various systems)
• Providing administrative support to the project team - general queries, creating various reports etc
• Assisting the PM with the development of the monthly progress report (CVR)
• Collecting & collating information and documentation for the H&S department
• Assisting the Plant/Buying department & storeman with plant, materials, monthly reports etc
• Providing monthly environmental reports to PC
• Issuing weekly reports to PC - H&S site team inspection reports, Toolbox Talks, Briefing Sheets etc

Qualifications & job requirements

Level 3 Diploma in Business Administration/ Level 2 NVQ in business admin - desirable but not mandatory

Strong Administration skills with a minimum of 2 years' experience in the construction sector

Knowledge in document control using software such as Aconex, Asite, 4Projects, Field View, BIM, NEC

PC literate with competency in Microsoft Word, Excel, Outlook

Knowledge of office management responsibilities, systems and procedures

Ability to multitask and work under pressure

Excellent communication skills

Location: Shinfield, RG2Parking available on site5 days on site

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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