Office Manager / Administrator In A Family Office

A Swiss advisory firm / family office responsible for wealth management of a single family is seeking an Office Manager / Administrator.

Investments comprise all asset classes, both traditional (such as bonds, listed equities, FX and derivatives) and alternative (such as private investments).

Administrative responsibilities:

• Office administration
• Organizing the office and supporting the team in optimizing performance
• Organizing concierge services and assisting the UBOs in their personal affairs is an integral part of the daily activities
• Oral and written translations in English, German and Russian
• Planning and preparation of meetings
• Review of contractor invoices according to offers and work done
• Maintaining a maintenance calendar and list of open tasks and monitoring performance
• Performing other ad hoc tasks as requested by clients and management

Education and skills & experience:

Education: bachelor s degree in the field of business administration / management / finance / capital markets / economics or related disciplines
Experience / skills: work experience in family offices / investment funds / banks of 3 years
Languages: fluency in English, German and Russian is required IT skills: advanced
IT skills: especially excel (knowledge of VBA is a plus)

Remuneration depends on the skills and competences of a prospective candidate. Relocation to Switzerland (Canton Zug) is mandatory as job requires visits and meetings with partners and management. The candidate must be a holder of EU passport or Swiss residency permit (level B or higher).