Office Manager - Administrative Assistant

For 160 years, Le Coultre has established itself as the reference player in the storage, packaging, and transportation of precious works at the Free Ports of Geneva and Sécheron, supporting the greatest collectors, galleries, and museums in their endeavors. Office Manager - Assistant (M/F) Your Mission: Become the face of our headquarters. As the first point of contact for our company, you play a key role in the brand image of Le Coultre. With the responsibility of management, you ensure an excellent welcome and support. Responsibilities: - Ambassador of reception: Personalized physical welcome for visitors and management of the switchboard.- Support: Assistance to the storage and service teams (writing, formatting documents and emails, filing and archiving).- Office Management: Management of overhead costs, ordering supplies, and maintaining the environment.- Clients & Finance: Follow-up and reminder to clients (collections), and filing documents in our internal system.- Financial & Logistics Management: Data entry of invoices in SAP, management of files in our internal ERP system, and file maintenance.- Travel: Logistics for travel and hotels for our management team.Profile & Experience: You hold a diploma in office management (like CFC or higher) and have at least 2 years of confirmed experience in a similar position.Languages: Fluent in English, knowledge of other languages would be an asset. Technical Skills: Proficiency in office tools and ideally in the software used. Skills: You possess excellent writing skills and your presentation is impeccable. You demonstrate great rigor, a sense of organization, and an ability to manage priorities in a demanding environment. jid9acc290aen jit0207aen jpiy26aen